Purchasing Expediting Officer at Prime Spectrum Nigeria

The job holder ensures the Compliance:

Ensure compliance of the purchasing process with all internal Company’s rules (including guide to conduct) and all applicable laws and regulation (JV rules, Country laws...) - Give special attention to safety material in order to ensure all safety requirements such as testing, certifications, identifications, etc. are fully complied as per company requirements and local government regulations

The Job holder ensures the proper execution of purchasing orders operations (under the responsibility of his/her head of purchasing) by performing the following activities:

• Contribute to reporting Key Performance Indicators
•  Where applicable and clearly state in purchase orders to follow up fulfilment of QA/QC requirements by suppliers prior to delivery of materials (in the form of Mill/Test Certificates, MSDS, other certificates).  
• Ensure the follow-up of purchase orders until handover to Transit for FCA incoterm or Techlog reception for DDP incoterm
• Ensure reception of acknowledgement of receipt for POs from suppliers
• Ensure Suppliers’ deliveries on time as per applicable incoterm in the Purchase Order
• Follow-up of PO Readiness notification by Supplier to Buyer and Transit before delivery of goods by supplier to Freight Forwarded.
• Follow up goods receipt (GR103) creation vs Contractual delivery date. • Clarify discrepancies between material delivered by Supplier to Freight Forwarder and Purchase Order specification
• Expediting new, missing, or returned documents/drawings from vendors, contractors, and Engineers.
• The Service holder adheres to the H3SE rules
• Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation
• Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations or avoid pollution
• Participate actively in H3SE meetings, training sessions and drills and co-operate actively in the execution of H3SE plans
• Implement the H3SE clauses within C&P documents

REQUIRED QUALIFICATIONS / EXPERIENCE

• A degree in Engineering, Management or Social Sciences (Preferably Purchasing & Supply).
• Membership of relevant professional bodies in the Supply Chain and in Operational functions will be an added advantage.
• Minimum 2 years’ experience in Oil and Gas Industry with good knowledge of Purchasing and Supply Chain
• Demonstrable general knowledge and understanding of commercial, legal and insurance issues affecting the company in general.
• Good command of English language and excellent communication skills