Purchasing Executive at Eat'N'Go Limited

Location: Victoria Island, Lagos, Nigeria

Purpose / Role

• Attend to daily operational purchases needs, organize daily all purchasing requisition with its LPO’s and send the same to suppliers timely, follow up daily with suppliers on delivery, maintain a tracking file to know the status of all orders, follow a reordering and replenishing stock system, maintain and review record for item bought with cost, go for market surveillance

Key Aims and Objectives:

• To reduce the time lead for each purchasing transaction
• To avoid stock out situation by following a replenishing stock system
• To increase efficiency and productivity by implementing a follow up system
• To be updated by all markets news / prices/ products
• To minimize the storage cost

Prime Responsibilities and Duties

• Responsible to source, negotiate and purchase materials from  local  vendors under the supervision of the HOD
• Evaluate vendor’s quotation to ensure that they are in line with the specifications required
• Send Purchase order to suppliers after same is being approved by authorities
• Interact with supplier on day to day Basis and follow up on orders and delivery
• Review delivery against orders
• Track the status of each order by implementing and maintaining a tracking file
• Advise Vendors on issues regarding purchasing Terms & Conditions
• Attend to daily operational purchasing needs such as planning, issuing and following up on Purchase Orders delivery and shipment schedules
• Resolve supply, quality, service and invoicing issues with vendors
• Evaluate supplier performance based on quality standards, delivery time & best prices and ensure all the criteria are met according to the organizational requirements and expectation
• Work closely with suppliers to ensure effective Support
• Record all transaction and periodically conduct reports
• Maintain files for available supplies , data for purchase order log book and up to date comprehensive  vendor list
• Ensure adequate stock level and coordinate with warehouse manager on daily basis to ensure re ordering and replenishing is done on time and as per process .
• Maintain  all procurement policy and ensure that all purchases are adhered to it
• Support and coordinate with other department particular with account and commissary
• Be always up to date on the market trends and convey market surveille and report result to HOD
• Maintain and review records of items bought with cost .
• Assist in ISO Annual Performance Review for vendors  in accordance with HOD directive

Qualifications

• Experience / Education Required: Degree or Diploma in Procurement and supply  3  to 5 years of  Proven work experience in procurement  in a similar business,
• Good Knowledge in procurement Policies and procedures, knowledge of preparing and maintaining records, knowledge in inventory control.
• Ability to:  work under pressure and extra hours