Purchase to Pay Accountant at GlaxoSmithKline

Ref No: 292546
Location: Ilupeju, Lagos

Job Purpose

• Timely processing of suppliers’ invoices to ensure prompt generation of payment and monthly reconciliation of suppliers’ accounts.
• Timely processing and reporting of staff claim and staff expense retirement to ensure full compliance to GSK Commercial practice and Codes of Conduct on Anti Bribery & Corruption.

Scope:

• Role will support GSK Nigeria entities;  Cx, Rx  and Gms

Essential Job Responsibilities

• Processing of suppliers’ invoices for payment as at when due.
• Ensuring invoices are properly recorded in the ERP and timely processed.
• Liaising with GMS Procurement and Warehouse on Goods Inward Notes relating to raw materials and Packaging to facilitate prompt payment of customers or suppliers.
• Customer services to suppliers involving giving them the update of their accounts with GSK and particularly reconciling accounts.
• Monthly Circularization and reconciliation of suppliers accounts.
• Ensuring prompt settlement of all statutory liablities; WHT, PAYE,  VAT ,Pension etc.
• Monthly Balance sheet reporting exercise through timely preparation of schedules.
• Weekly generation of payment for suppliers.
• Providing payments details to suppliers on paid invoices.
• Responsible for daily and monthly analysis of T & E accounts with follow up on outstanding balances.
• Ensures 100% backend monitoring of the T&E.
• Ensuring full adherence to Global Travel & Expense Policy and Local T & E Supplement through the review of staff expense statement in line with Policy.
• Providing monthly reports and statements on T & E analysis to each HODs .
• Supporting HR Payroll unit in staff exist balance confirmation and monthly staff salary deduction process.
• Generate Payment list for out-of pocket expenses made by staff
• Preparation of T&E accruals for un retired expense claims on monthly basis to support accurate management reporting
• Responsible for administering the Citi card policy requirements as it relates to card issuance and usage.
• Liaison with Treasury and Citibank to ensure that GSK issued corporates cards are adequately funded monthly
• Monitor adherence to card limits on Citi card platform and implement changes as approved
• Act as intermediary in resolution of staff profile issues on the Citi card admin platform.
• Provide customer services support to all employees giving them monthly update of staff card account and particularly reconciling accounts
• Follow up on outstanding issues on Bank reconciliations as it relates to Payables and T & E settlement
• Support the development of a robust internal control framework through;
  • Participation in Management Monitoring reviews, ICFW controls,
  • Prompt response to and closure of identified CAPA’s in areas under own responsibility
  • Delivering records management compliance for unit and records under custody
• Any other assignment from time to time.

Qualifications

• B.Sc or HND in Accounting or related field
• Minimum of three years relevant previous experience in payables
• Professional  qualification will be an added advantage.

Knowledge:

• Exposure to SAP concerning payables or other relevant accounting package.
• Understanding of  IFRS.

Complexity:

• Customer focus and sense of urgency.
• Good interpersonal and analytical skills.
• Good communication skills.
• Ability to work under pressure and with minimum supervision.
• Always eager to accept responsibilities.
• A team player and value creator.