Purchase/Tender Administration Supervisor at Ikeja Electricity Distribution Company

About the job

Assist in the procurement of high-value materials, per the approval matrix, and equipment per the central list of items.

ROLE ACCOUNTABILITIES

• Assist in the procurement of high-value materials, per the approval matrix, and equipment as per the Central list of items.
• Develop and maintain professional relationships with all suppliers, prepare reports, and provide support to all managers to plan and execute all purchasing processes and provide an effective interface with all departments.
• Evaluate and analyze purchasing trends and price trends to identify forecasting demand and minimize purchasing costs.
• Manage all supplier contracts and assist in administering the best pricing strategies for all purchase materials and recommend strategies to improve quality.
• Prepare consolidated items of purchase for the Annual Material Plan
• Assist in obtaining and studying comparative prices and quotations. Make purchasing decisions based on the information obtained.
• Prepare purchase orders and review them for accuracy.
• Assist in conducting pre-bid (techno-commercial) meetings/ clarifying and finalizing specifications, time frames etc.
• Contributes to the development of processes and procedures
• Review monthly stock statements and take required action
• Liaising with other Departments to ensure the procurement of the right materials
• Market Survey and Stock revalidation
• Documentation, analysis of procurement process to payment process and also follow up with payment.
• Perform vendor rating and follow up with vendor for delivery schedules.
• Prepare and maintain vendor database and bidder lists.
• Perform any other duties as requested by the Head of Department
• Ensure timely realization of insurance claims from the Insurance companies
• Perform any other duties as requested by the Head Department

Minimum Requirements

• A relevant Degree and/or MBA (or recognized equivalent) or equivalent experience of 6-8 years.
• Membership of a recognized Chartered organization relevant to the post
• Cognate Industry experience.

Skills & Competencies

• Procurement Management
• Inventory Management
• Vendor Selection & Management
• Communication and Interpersonal Relations
• Supervisory/Managerial Skills
• Problem-Solving and Decision-Making
• Managing Resources
• Business Focus