Purchase / Tender Administration Supervisor at Ikeja Electricity Distribution Company

Reporting To: Head, Supply Chain Management

Role Purpose

• This role is responsible for assisting in procurement of high value materials, per the approval matrix.

Responsibilities

• Develop and maintain professional relationships with all suppliers, prepare reports and provide support to all managers to plan and execute all purchasing processes and provide an effective interface with all departments.
• Evaluate and analyze purchasing trend and price trend to identify forecasting demand and minimize purchasing costs.
• Manage all supplier contracts and assist to administer best pricing strategies for all purchase materials and recommend strategies to improve quality.
• Prepare consolidated items of purchase for the Annual Material Plan.
• Assist in obtaining and studying comparative prices and quotations. Make purchasing decisions based on information obtained.
• Prepare purchase orders and review for accuracy.
• Assist in conducting pre bid (techno-commercial) meeting/ clarifying and finalizing specification, time frames etc.
• Contributes to the development of processes and procedures.
• Review monthly stock statements and take required action.
• Liaising with other Departments to ensure the procurement of right materials.
• Market Survey and Stock re validation.
• Documentation, analysis of procurement process to payment process and also follow up with payment.
• Perform vendor rating and follow up with vendor for delivery schedules.
• Prepare and maintain vendor database and bidder lists.
• Perform any other duties as requested by the Head of Department.

Minimum Qualifications

• A relevant First Degree (B.SC or H.N.D) in any field.
• Minimum of 5 years cognate industry experience.

Technical Competencies:

• Electricity Industry Regulatory Knowledge
• Procurement Management
• Vendor Selection & Management
• Safety and Health compliance 

Behavioral Competencies:

• Good planning and organisation skills
• Excellent relationship management skills; managing expectations with suppliers.
• Communication and Interpersonal Relations
• Supervisory/Managerial Skills
• Problem Solving and Decision Making
• Business Focus.