Purchase Officer at Solidarites International

Mission

• The purchase officer carries out the purchases for the programs and structure for his/her assigned base.
• He/she is one of the guarantors for implementing and respecting Solidarités International purchase procedures.
• He/she is responsible for filing and archiving logistics documents linked to purchases.

Description of the Position
Knowledge and monitoring of the market:

• Take part in the analysis of the local purchasing environment
• Update price lists and supplier files

Implementation of purchasing process:

• Receive and process requests for quotes and IOFs after verification and approval by his/her line manager
• Implement purchases while respecting the rules and approval procedures established by donors and Solidarités International
• Ensure that products purchased correspond to the requirements of the purchase officer's requirements in terms of quantity and quality
• Ensure that the format of, and information on quotes and invoices comply with regulations
• Ensure compliance with administrative procedures for the management of advances and payment of suppliers
• Establish and archive purchasing files in accordance with the rules of Solidarités International and its donors
• Monitor and update IOFs electronically

Reporting / Capitalization:

• Ensure the compilation of price lists and suppliers
• Ensure the monitoring of IOF requests and inform purchase officers of the status of their orders
• Human resource management
• Assist in the recruitment process and in evaluating the members of the logistical team.
• Establish team schedules in conjunction with the logistics officer.
• Ensure or assist with logistical training.

Profile 

• Studies: Bachelor’s Degree / HND / in Logistics, Purchasing or Supply Chain Management, or other related fields. OND with at least 2 years relevant experience will be considered
• Experience: 1-2 years’ relevant experience in Procurement, Supply Chain, Purchasing or Logistics
• Language: English is mandatory. Knowledge of any of the local dialect spoken in NW is an added advantage.
• IT: Good knowledge of Microsoft Office software: Excel, Word, Outlook
• Qualification: Result in quality orientation, teamwork and preparation, behavioral flexibility, commitment to SI Principles, Service Orientation, Space Management.

Remuneration

• What we offer: Salary + transport + leave & housing contribution + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance - covering death, Health insurance full coverage and permanent disability) etc.