Purchase Officer at Solidarites International

Location: Gusau, Zamfara
Employment Type: Contract
Contract Duration: Projected contract duration is 6 Months - with possible extension

Goal / Purpose

• He / she carries out the purchases for the programs and structure for his / her assigned base.
• He/she is one of the guarantors for implementing and respecting Solidarites International purchase procedures.
• He/she is responsible for filing and archiving logistics documents linked to purchases

Main Responsibilities
Knowledge and monitoring of the market:

• Take part in the analysis of the local purchasing environment
• Update price lists and supplier files

Implementation of purchasing process:

• Receive and process requests for quotes and IOFs after verification and approval by his/her line manager
• Implement purchases while respecting the rules and approval procedures established by donors and Solidarités International
• Ensure that products purchased correspond to the requirements of the purchase officer's requirements in terms of quantity and quality
• Ensure tht the format of, and information on quotes and invoices comply with regulations
• Ensure compliance with administrative procedures for the management of advances and payment of suppliers
• Establish and archive purchasing files in accordance with the rules of Solidarites International and its donors

Monitor and update IOFs electronically:

• Reporting/Capitalization
• Ensure the compilation of price lists and suppliers
• Ensure the monitoring of IOF requests and inform program managers of the status of their orders
• Ensure the archiving of logistics documents linked to purchases

ORG Chart Position (reporting and functional relationships):

• Line manager: Logistics Assistant supply
• Line Report(s): Logistic Assistant
• Functional Manager: -LogAdmin manager
• Functional Report(s): LogAdmin manager

Profile

• Studies: Diploma in Logistics, Purchasing or Supply Chain Management
• Experience: Minimum 2 years’ experience in a similar position with other INGO
• Languages: Fluent in spoken in English and Hausa
• Location: Resident of Gusau - Zamfara State (position not open to delocalization)
• IT: Good knowledge of MS Office Word, Power Point, and Advance MS Office Excel knowledge
• Qualification:Quick learner, Ability to work autonomously, Excellent organizational & negotiation skill, A good communicator, ability to prioritize and work with little supervision, team player, Flexible to meet deadlines.
• Qualified female candidates are strongly advised to apply.

What We Offer
Salary + Transport& housing contributions + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance - covering death and permanent disability) etc.