Protection Manager at Premiere Urgence Internationale (PUI)

General Objective

• Under the supervision of the Field Coordinator, and the technical guidance of the Country Protection Coordinator, the Protection PM is in charge of developing and ensuring the good implementation of project activities.
• He/She will oversee an IDP and Host community multisector integrated lifesaving program to be implemented in Borno, Katsina and Zamfara States, Nigeria.
• In this capacity, the Protection PM will be responsible for day-day supervision and oversight of the protection teams and various protection activities, budget management, administration, and implementation of the requirements of the programs.
• The Protection PM will work closely with other PUI Sectors and partners operating in the Northeast and Northwest of Nigeria.

Responsibilities and Tasks
Project planning and implementation:

• Create and execute work plans, spending plans, items forecasts, procurement plans and related systems to ensure that project deadlines are met, and targets achieved
• Participate in the development of proposals, budgets, budget narratives, logframes, Indicator Tracking Tools (ITT) and concept notes in coordination with the Protection Coordinator, Deputy Head of Mission Programs, Grants team and HQ Technical Unit.
• Develop the program monitoring tools under the technical guidance of the Protection Coordinator, PSS Advisor and the MEAL Department.
• Contribute to the definition of vulnerability criteria and assessment methodologies allowing more accurate targeting of PUI’s activities in the area of intervention;
• Provide technical advice and training on protection to all other operational departments, ensuring that protection and issues and aspects are always included in other operational departments’ activities
• Ensure the coherence and the homogeneity of the activities under his/her responsibility (indicators and results follow up) and develop proper assessment mechanisms. Lead regular field reviews and ensuring best practices standards are met;
• Contribute to the development of the Country Sector Strategy for the Nigeria Protection Program.
• Inform his/her line manager of any relevant issue related to the project implementation.

Information management, assessment and referral system:

• Develop tools and strategies to ensure qualitative and timely data collection, communication and analysis
• Develop referral pathways tailored to the type of cases identified, internally and externally. Develop the tools and processes to monitor the referrals
• Develop tools pertaining to multi-sector rapid needs assessments responding to identified / emerging needs in the area of intervention
• Formalize external referral pathways through MoUs with relevant partners
• Contribute to the design and lead the management of the internal / external referral and follow up database system
• Provide support to Other PUI teams in communicating with the community and targeting/tracking potential beneficiaries

Capitalization, reporting and development:

• Ensure internal and external qualitative reporting on all activities under his/her responsibility is done in relevance to PUI internal tools and requirements
• Update and transmit monthly the PMT (Project Monitoring Tool) as a tool to follow up the implementation of the project
• Write regular reports on all activities as requested by the Deputy Head of Mission for Programs and Protection Coordinator;
• Produce qualitative intermediary and final reports for donors
• Capitalize lessons learnt and good practices throughout the project
• Participate in the writing of comprehensive Activity Forms for all major operational aspects, in direct collaboration with the MEAL teams and with his/her supervisors
• Participate in the development of comprehensive support documents for activities implementation by the protection teams
• Create/review SOPs and propose relevant improvement, under Deputy Head of Mission for Programs, and Technical Coordination’s management
• Participate to the operational development of the mission through active participation to the mission annual programming process

Team management and capacity building:

• Prepare job profiles for members of his/her team, has them endorsed by the Protection Coordinator, Deputy Head of Mission for Programs, and the HR Team, and participate actively in the recruitment process (interviewing, testing, etc.), as well as in any decisions related to the termination of employment contracts of team members; Pro-actively propose HR changes within his/her department to the Deputy Head of Mission for Programs and HR Team
• Supervise the Protection team in maintaining a good working knowledge of available services from PUI and partners, and an ability to make appropriate referrals to those services.
• Familiarize himself/herself with all PUI internal HR regulations, and ensure that they are known and respected by his/her team
• Develop and maintain a good knowledge of the protection situation locally and the priority needs of the IDP population and host community. Compile protection assessment reports to inform PUI and partner programming in Borno, Katsina and Zamfara States.
• Ensure that the defined appraisal system is applied for all members of his/her team
• Create coordination mechanisms specific to his/her team, and ensure proper supervision
• Identify the training needs of the team and addresses them (organizational and technical support, methodology, organization of training sessions…) and interact with the HR Team in planning/conducting training

Follow the training received by the teams and gather contents for capitalization

Representation and coordination:

• In coordination with his/ her line manager, represent PUI in the project area with any relevant stakeholders, local, national and international partners, local community representatives in order to facilitate the implementation of the project’s activities;
• Participate actively to the Protection Working Group, and other relevant Sub-Groups; participate to the elaboration of common tools and guidelines;
• Set up a network, coordinate and communicate to the stakeholders acting in the same areas; ensure effective coordination and collaboration with key stakeholders and partners – NGOs, civil society organizations (CBOs), community groups
• Work in close coordination with relevant staff in other PUI departments, including Food Security, Nutrition, Health, PSS, WASH and MEAL to ensure the strong integration of other sectors and to promote the development of new concepts/approaches/collaborations for future programming
• In the event of visits from Donors, participate actively in the preparation and the smooth organization of the visit.

Logistics and Finance:

• In the event of visits from Donors, participate actively in the preparation and the smooth organization of the visit.
• Ensure budgeted action plans are prepared at the beginning of the project and that they clearly reflect the activity plan of the project;
• Be responsible for the budget lines under his/ her management, and provide forecasts on these budget lines on a monthly basis contributing to the monthly budget follow-up process;
• Comply with all logistics rules, procedures and processes, ensuring the timely supply of all logistics needs for the successful implementation of his/ her activities;
• Be responsible for the eligibility and good utilization of funds allocated to the activities under his/ her management;
• Analyze and propose solutions of budgetary reallocation if needed, after receiving a monthly updated financial follow-up (FFU) from the Finance Department;
• Fill the cash forecast according to his/her budget areas as per PUI internal procedures

Safety and security:

• Contribute to data collection on safety and security issues in his/her field of operations and disseminate them to the Field Coordinator regularly or on an ad-hoc basis if urgent.
• Ensure that the safety and security rules are known and respected by his/her team
• Ensure that projects, methodologies, or selection criteria do not place beneficiaries, PUI staff or any other persons in harm’s way. He/she alerts the Field Coordinator without delay, in case of impending danger to teams or beneficiaries.
• Perform any other duty/task as assigned by the supervisor.

Requirements

• Candidates should possess a B.Sc / M.Sc Degree with 3 - 10 years of work experience.