Project Pharmacy Manager at Medecins Sans Frontieres

Job Description

• Participating actively in the definition and update of the annual planning and budgets of the pharmacy activities in the project.
• Supervising the functioning and organization of the project central pharmacy and other peripheral units, setting the protocols and procedures to be followed by all staff to ensure the quality of the service provided to the population, including pharmaco vigilance in case of need.
• Defining storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents) to ensure good storage conditions (temperatures, humidity, and light exposure) and the accurate handling of the products and equipment in terms of hygiene and that all hygiene and security procedures are followed in project pharmacies (cleaning, controlling pests and rodents, etc.).
• Giving support in the ordering and supply process of medicines and medical devices. Monitoring correct stock management across pharmacies within project area, to guarantee a good control and up to date data of stock levels and avoid expiries, overstocks, and stock outs. Reporting on drug consumptions and medical devices dispensed according to protocols, informing on unusual patterns.
• Ensuring, in cooperation with the project logistic manager, proper maintenance of cold chain and storage conditions (e.g. humidity, temperature, light exposure, cleanliness, pest and rodents control, etc.), and that classification and organization of medicines and medical material meet MSF protocols.
• Ensuring the collection of data for monitoring and surveillance of optimal quantity quality of medicine use. Supporting activities at service level for effective drug distribution and control, quality prescription (analysing rational drug use), medicines reconciliation, antibiotic stewardship interventions such as restricted use antibiotic review, follow up of pharmaceutical care plans, patient counselling, good dispensing practices and safe medication practices.
• Supervising, coaching, motivating, and evaluating all the pharmacy staff under his/her responsibility, to ensure the strict respect for working procedures and protocols. Ensuring that all pharmacy staff uses required clothes and equipment according to protocols, i.e. white coat, gloves, etc.
• To define, if needed, training opportunities for the medical staff.
• Carrying out all the reporting tasks associated to his/her field of action and responsibility, ensuring its consistency and accuracy, to support in the relevant decision-making and participating in monthly reports according to guidelines (Sitreps, medical statistical reports, etc.)
• Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility to ensure both the sizing and the amount of knowledge required.

Medical Store at the medical warehouse (Central Pharmacy):

• Ensure presence of stock card for each item and updated every month.
• Ensure stock card sampling, audit, reporting every week of the month after inventory.
• Ensure presence of thermometer record of temperature in the central pharmacy is updated daily.
• Ensure Cold chain-organization of items, stock checks, monitoring of temperature and its reporting.

Supervision and follow up:

• Ensure, supervise the follow up of biweekly end user consumption and give feedback.
• Prepare monthly order consumption calculated following the order chronogram.
• Prepare both Local and international order for the project and follow up the back order with supply team and mission pharmacist if any.
• Alert Medical and supply team if any emergency order is necessary or problem of some items.
• Analyses sleeping stock, risk of shortage, shortage, near to expire items following the monthly report of the Central pharmacy and the stock in the end user pharmacy.
• Participate in monthly prescription audits and biweekly medical manager’s meeting.
• Update the emergency boxes every quarter.
• Follow up consumption and Analysis comparing to morbidities with the support of MTL and alert in case of problems (by using Praxis).
• Update the standard list, re-evaluate them in collaboration with the medical team (MAM, Head Nurse MWAM, NAM, MDs, and MTL) annually or ad hoc bases.

Data management & Reporting:

• Weekly Isystock data entry and update.
• Compile weekly and monthly actual consumptions from the departments and send timely well prepared monthly Isystock report to the relevant (Mission Pharma, MTL, Medco, Medco support).
• Monthly inventory report of the stock at the central pharmacy.
• Sitrep of the pharmacy monthly activities.
• Archiving documents (department order, emergency order and inventory reports, prescription audit reports).
• Timely quarterly narcotic returns report submission.

Pharmaceutical quality of care activities:

• Active participation in project rationale prescription audit.
• Ensure GDP in all MSF supported facilities.
• Active participation (analysis and feedback sharing) in monthly medical team meeting.
• Any other task that you may requested by the supervisor to carry out.

Requirements

• Candidates should possess a Bachelor's Degree.