Project Officer at IITA - International Institute of Tropical Agriculture

DUTIES: 

• Support the planning, coordination, and implementation of high-level meetings, workshops, conferences, stakeholder engagements, and other project-related events.
• Coordinate schedules, logistics, invitations, briefing materials, and meeting documentation to ensure seamless execution of activities.
• Monitor project timelines, deliverables, and action points, ensuring timely follow-up and completion.
• Assist in the preparation of project work plans, activity schedules, progress reports, and implementation updates.
• Liaise with internal and external stakeholders, including government officials, partners, consultants, and service providers, to facilitate effective project delivery.
• Support stakeholder relationship management by coordinating communications, follow-up actions, and engagement activities.
• Represent the organization professionally during meetings, engagements, and project-related events, as delegated.
• Prepare and maintain meeting agendas, minutes, presentations, concept notes, correspondence, and other project documentation.
• Maintain accurate records, filing systems, and databases for project information, reports, and stakeholder engagements.
• Support procurement processes, vendor coordination, and operational logistics required for project implementation.
• Assist in budget monitoring, expense tracking, and the documentation of project expenditures.
• Prepare detailed reports, summaries, and briefing materials arising from meetings, consultations, and project activities.
• Document decisions, resolutions, outcomes, and agreed action points, and ensure appropriate follow-up.
• Support the development and timely submission of project reports, communication materials, and other required documentation.
• Work on at least 2 EU-Horizon major projects.
• Perform any other project-related duties as may be assigned by the Project Manager.

QUALIFICATION:

• Master’s Degree in Project Management, Business Administration, Public Administration, Social Sciences, International Relations, or a related field with a minimum of three (3) years’ experience performing a similar role in a well-structured environment.

COMPETENCIES:

The ideal candidate must have:

• Strong communication, organizational, report-writing, and interpersonal skills.
• Proficiency in Microsoft Office Suite and project management tools.
• Experience supporting high-level meetings and multi-stakeholder engagements
• Professionalism, discretion and attention to detail skills.
• Excellent coordination and time management skills.
• Problem-solving and proactive thinking.
• Ability to work independently and collaboratively.
• Strong stakeholder management abilities.