Project Management Assistant at Management Sciences For Health - MSH

Ref Id: R678

Overview

• The Project Management Assistant will work in close collaboration with the Senior Project Officer (SPO), project staff, and project partners on all aspects of project management and implementation.
• S / he supports the Senior Project Officer to track workplan and budget implementation and project progress against benchmarks.
• The Assistant will assist the Senior Project Officer in ensuring that the project functions efficiently, providing oversight to all project staff and partners on project management issues.
• S / he will assist the Senior Procurement Specialist and his team in Global Fund Malaria project related procurements of goods and services; in terms of reviewing purchase requests against budgets and approved Activity Profiles, etc.
• Additionally, s / he will assist the Senior Project Officer in assuring that all project activities are implemented in a timely and effective manner.

Responsibilities
Project Management, Partner and Donor Relations:

In collaboration with the Senior Project Officer and the in-country team, the Project Management Assistant will:

• Support the SPO in budget monitoring to ensure those project activities are implemented in compliance with approved budget.
• Assist the SPO to prepare/review workplans, activity schedules and monitor implementation of the project’s Detailed Implementation Plan (DIP)
• Responsible for filing of all activity reports in both hard & soft copies
• Assist in the project’s quality assurance process
• Support in knowledge management activities, including documentation of success stories, lessons learnt and activity reports.
• Assist in monitoring project activities implementation against target and the use of resources.
• Assist in developing Quarterly Program narrative donor reports
• Assist in preparing monthly activity variance explanations to monthly financial reports

Project Technical Support:
In collaboration with the Senior Project Officer and the in-country team, the Project Management Assistant will:

• Document key demand-side barriers to service and work to develop innovative interventions to overcome those barriers.
• Support the process of engagement of consultants as may be needed and ensure the quality and timeliness of the process.
• Support project-wide meetings and itineraries
• Support meetings, including quarterly program review meetings, other GFM program meetings, workshops, and trainings:
• Work with the Operations Team to organize venues, travels and other logistics for project activities
• Take notes / minutes at internal / external project related meetings circulate to participants in a timely manner.

Qualifications

• University degree / HND in International Development, Health Economics / Secretarial / Administrative Studies, Accounting / Finance, Business Administration, a health-related field or other relevant field.
• Minimum of 2 years work experience in administrative or project support.
• Proficiency in the use of Microsoft Office applications (MS Word, Excel and PowerPoint).
• Excellent writing and presentation skills in English are essential.
• Training, development and facilitation skills.
• Program management skills.
• Demonstrated coordination and multi-tasking skills, including the ability to work with multiple teams.
• Demonstrated initiative and problem-solving skills.
• Diligence, thoroughness and an eye for detail are essential.