Project / Event Producer at J-World Academy

Job Description

• Responsible for developing an in-field strategy for ensuring hitch-free event project execution and maintenance of client relationship on a long-term basis. He/she will coordinate his/her team and vendors in order to ensure that an event flows smoothly without a hitch until the end so as to meet organizational goals and expectations.
• He/She will develop event plans for clients and internal stakeholders This includes project plans, that outline event execution, resource management, delivery timeline and event programs.
• He/She is detailed and insightful and possesses excellent communication and people management skills.
• He/She is able to multi-task and guide the teams to execute events within tight schedules and approved budgets.
• He/She may be required to work long and irregular hours depending on the nature and schedules of the events.
• He/She may travel frequently between the office and event sites to manage events.

KEY RESPONSIBILITIES

• Conceptualize and plan events working in tandem with a dedicated team, and collaborate with internal stakeholders and vendors to ensure adherence to event plans and budget.
• Develop event communication plans, budget, and event floor plans with internal stakeholders based on clients' requirements.
• Lead discussions with clients to understand event scope and objectives.
• Liaise with clients on invoicing and payment matters to ensure timely settlement.
• Effectively manage any escalated issues as well as deviations from the project plans.
• Manage financial budgets that are aligned with departmental work plans.
• Present event proposals to management and clients for approval.
• Propose department's financial budgets for management approval.
• Recommend measures to improve event management and outcome.
• Resolve all project issues and deviations to ensure that projects are executed as planned
• Review project deliverables to ensure that project plans are followed Manager behaviours and expectations:
• An understanding and belief in the inclusion of all staff, partners, and young people irrespective of race, gender, sexuality, age, religion, ability, identity, and experience
• Actively promotes and embeds an understanding of equity, diversity, and an inclusive culture
• Able to provide detailed feedback to direct reports on performance and development areas Person specification:
• 3+ years experience of successfully executing large corporate and high-profile events.
• Experience in managing a diverse workload, with multiple deadlines, stakeholders and deliverables
• Experience in developing and delivering new event concepts
• Technical know-how in designing mood boards and floor plans for large-capacity events 1000 to 5,000-capacity venues

 EDUCATION AND REQUIRED SKILLS

• Bachelor's degree in Project Management, Event Management or any other related discipline
• Possess proven experience as an Event Project Manager
• Be computer savvy; showing proficiency in the use of MS Word and PowerPoint
• Effective communication skill in both written and spoken forms
• Effective negotiation skills will be of top priority
• Possess excellent customer service skills
• Ability to use the Internet for e-mail communication will be an added advantage
• Excellent organizational skills
• Possess remarkable problem-solving skills
• Excellent project management skills
• Possess outstanding event planning skills
• Top-notch logistic skills will be an added advantage