Project Coordinator at Jami Al Hakeem Foundation

Job Category/Sector: Project management Employment Category: Regular Employment Type: Full-Time

Duration of Contract: 2 years Open to Expatriates: No

Position Reports to: Chairperson. Slot: 1 Opening

Job Summary

• As a member of the Program Management Team, supports the Chairperson in providing oversight, coordination, monitoring and reporting of the project activities in the assigned location.
• The Project Coordinator will be responsible for supporting activities in the intervention towards delivery of support to provision of Health, WASH, Education, Protection and livelihood support services.
• She/He will be responsible for supporting the implementation of strategic, impactful, and high-quality programming.
• The Project Coordinator will report to J-HF Chairperson and work collaboratively with fellow program/technical staff
• She/he will work extensively with other sectors to ensure that all program activities are implemented successfully and timely.

Duties/Responsibilities:

Dimensions of the Role

• Communicates within J-HF and with partners and related government institutions.
• The post holder will support to coordinate all projects focusing on quality integrated program implementation.
• And also document lessons learnt and provide support where necessary required on J- HF’s emergency response.
• The post holder will also contribute towards the capacity building of J-HF implementing partners.

Accountabilities

• In collaboration with the Chairperson and Specialists:
• To understand the project initiation documents and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the J-HF
• /partners/stakeholders to ensure the project(s) interventions are capable of meeting country strategic impact for both J-HF, direct and indirect beneficiaries.
• Establish solid working relationship with the project steering committee and manage communications and ensure stakeholders are aware of project activities, progress, exceptions, and are in a position to accept handover project physical outputs.
• Advise the beneficiaries on issues that may impact the achievement of their outcomes; which include issue of sustainability.
• Embed sustainability dimensions including social, gender and disability inclusion, environmental and economic aspects into project life cycle.
• Actively interact with other project staff and their officers to share case studies, lessons learned and best practice on the Knowledge System.
• Setting job description for new project(s) staff as well as setting new projects on organizational operating system.
• Perform the Team Manager role, unless appointed to another person(s).
• Support in designing appropriate program interventions based on the outcomes of assessments and the context.
• Ensure that issues of gender, disability inclusion, DRR, and conflict sensitivity are factored into the program design.
• Ensure J-HF guidelines and humanitarian response plan are considered and any departures documented.
• Provide regular updates to the Chairperson, and units on progress, priorities and constraints – verbally and in writing on an agreed frequency.
• Represent J-HF to clusters, governmental and non-governmental groups as needed and agreed with the Chairperson.
• Brief updates and reports on sectoral activities/strategies to donors and other stakeholders.
• Perform any other project related duties as specified by the Chairperson.

Technical expertise, Skills, Knowledge, and competencies:

Essential:

• Bachelor Degree or equivalent in Social Science, Social Work, Psychology, or related fields
• Minimum of 4 years’ experience working in emergency settings, project management and budget management
• Good knowledge and understanding of sphere and core humanitarian standards
• Experience with participatory approaches to emergency preparedness, crisis/emergency relief management, and other related area.
• Strong knowledge of core principles of children rights, participation, do no harm principles, as well as children in emergencies minimum standards
• Experience working with IDPs, refugees and other vulnerable populations.

Desirable:

• Strong ability to work independently, organize work, meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail
• Excellent interpersonal and problem-solving skills, creativity and flexibility
• Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well.
• Excellent written and spoken English with good command of Hausa language appropriately
• Excellent understanding of SAP application and program set-up.

Skills & Knowledge:

• Creates strong sense of purpose and commitment within own part of operations and with stakeholders
• Holds self and others to account to deliver on agreed goals and standards of behaviour
• Demonstrates a high degree of professionalism/integrity
• Provides good and adequate administrative and logistical support to enable programmes to meet meets it’s agreed financial and program outcomes.
• Actively seeks for support in addressing difficulties in execution of duties.
• Strategic thinking and effective contribution to own work and Organizational development.
• Sound judgement and decision-making in complex situations
• Strong emotional intelligence including self-awareness.
• Leads by example to motivate high performance of others
• Very strong commitment to continuous learning.