Project Coordinator at CARE International

Job Summary

• CARE is seeking a Project Coordinator to support the successful implementation of a social cohesion project to facilitate gender responsive and inclusive community development planning processes in Mayo Belwa and Toungo LGAs as well as promote peaceful transhumance (i.e. peaceful movement of herders and their herds of animals) in the 10 wards of Toungo Local Government Area of Adamawa State. The Project Coordinator will be responsible for the day-to-day coordination and implementation of project activities at the state and community level. This role ensures that key project milestones are achieved. He/She will work closely with the project team in planning, execution, and completion of successful and timely delivery of project activities. The Project coordinator will be responsible for ensuring the effective implementation of the project’s activities, including CDP sessions, stakeholder engagements, and monitoring and reporting progress in the assigned LGA. The Project Coordinator will build and maintain quality relationship with stakeholders, coordinate meetings, track project progress, and prepare reports. The ideal candidate should have strong organizational and time management skills, ability to pay attention to details, and multitask effectively in a fast-paced environment.

RESPONSIBILITIES AND TASKS:

Overseeing and Coordinating Social Cohesion Project

• Coordinate daily operations and activities of the Social Cohesion Project to ensure timely implementation of project effectively and cost-efficiently. 
• Responsible for the technical delivery of LGA-level engagements and effective implementation of the project ‘Support to Improving Social Cohesion through Community Development Planning’ activities with local government representatives and community-level stakeholders.
• Deliver support for improved governance and service delivery within the assigned local government.
• Maintaining strategic relationships with government counterparts and other relevant stakeholders, including local government, ward development committees, civil society, and development partners.
• Ensure successful implementation of the CDP sessions, training of The LG development coordination committee, ward development coordination committee ward development support committees,
• Ensure the integration of cross-cutting considerations, such as gender and diversity (inclusion of people with disabilities, IDPs, host communities, returnees,) conflict sensitivity and environmental considerations.
• Provide technical support and leadership to partners in developing an LG plan for the sectors and budget priorities and strengthening LGA budgeting and planning processes while adapting citizen engagement and participatory planning (CEPP) policy as a guide and collaborating with LGDCCs, and WDSCs to raise budget literacy.
• Provide training and mentoring to LGA political and administrative leadership and other heads of units/depts on developing systems for inclusive community development planning, budget preparation, and more rigorous monitoring and evaluation strategies for the LGAs. Facilitate workshops
• Identify and mitigate potential risks in project implementation, escalating issues as necessary to leadership. 
• Promote knowledge sharing among technical staff, implementing partners, and local communities to ensure best practices are shared and adopted. 
• Ensure quality assurance by overseeing that all project outputs meet organizational standards and donor requirements.
• Produce detailed monthly project activity implementation reports for internal monitoring and donor accountability. 
• Foster collaboration and synergy with other ongoing initiatives and national programs to maximize project impact and sustainability

Facilitating Communication 

• Translate complex project concepts and technical information into clear, accessible language tailored to different audiences, including community members, partners, and donors.
• Coordinate communication channels such as emails, phone calls, virtual platforms, and shared document repositories to ensure seamless collaboration among project teams.
• Collect feedback from stakeholders and team members, addressing concerns, and ensuring responses are communicated effectively.
• Maintain accurate records of communication activities, correspondence, and documentation to support transparency and accountability.
• Promote strong teamwork by encouraging open communication, resolving conflicts, and promoting effective, collaborative work environment.

Training & Capacity Building

• Identify and map out organizational or partner capacity-building needs, including key skills, policies, procedures, and practices to develop
• Lead capacity building activities and engagement with consultants, and Government stakeholders
• Develop work plans and capacity-building strategies, including training modules, workshops, coaching sessions, and other learning activities tailored to project goals.
• Coordinate, schedule, and facilitate training courses, workshops, and capacity-building events for project staff, partners, and stakeholders
• Prepare agendas, training materials, background papers, IEC materials, and guidance notes to support learning activities
• Support the development and implementation of standard operating procedures (SOPs) and policies related to capacity building and training.

Monitoring & Reporting

• Collaborate with the MEAL Officer to track project progress against performance indicators and ensure data-driven decision-making. 
• Monitor and analyze project risks, developing mitigation strategies to ensure smooth implementation.
• Facilitate participatory monitoring by involving community members, beneficiaries, and partners to foster ownership and gather diverse perspectives on project impact.
• Coordinate with project managers and teams to ensure timely completion of deliverables and adherence to quality standards.
• Maintain comprehensive documentation of monitoring activities, data sources, and evaluation findings for transparency and accountability.
• Use monitoring results to support decision-making, resource allocation, and reporting to donors and funding agencies.

Job Responsibility #5: Problem-Solving & Risk Management

• Identify project risks and recommend mitigation measures. 
• Adapt strategies based on challenges encountered during implementation.
• Troubleshoot operational bottlenecks by working closely with field teams, technical advisors, and government counterparts

Other Responsibilities:

• Support other activities as assigned
• Contribute to CARE’s resource mobilization efforts

Requirements

QUALIFICATION/EXPERIENCE/TECHNICAL SKILLS:

Required

• Master’s degree in project management, Development Studies, Social Sciences, Agricultural Economics, Public Health, Business Administration, or a related field is required. 
• A master’s degree or professional certification in project management (e.g., PMP, PRINCE2) is considered an added advantage. 
• Minimum of 5 years of relevant work experience in project coordination, project management, or development programming within the NGO sector preferably with experience in the areas of Food Security and Livelihoods, Health, Cash for food/work, Nutrition, Agriculture and Governance.
• Demonstrated experience managing project activities, coordinating teams, and working with diverse stakeholders, including donors, partners, and community members.
• Familiarity with monitoring and evaluation (M&E) frameworks and tools is highly valued.
• Strong leadership, communication, facilitation and problem-solving skills.
• Proficiency in local languages and cultural contexts.

Competencies:

• Approachability                               
• Building Effective Teams
• Integrity and Trust
• Drive for Results
• Business Acumen
• Negotiating
• Organizational Agility