Project Assistant at UNESCO

Post Number: 6NGED0004PA
Grade: G-5
Parent Sector: Education Sector (ED)
Job Family: Education
Type of Contract: Project Appointment
Duration of Contract: 1 year

Background

• Under the authority of the Director of UNESCO's Multisectoral Regional Office Abuja, the direct supervision of the National Project Officer for O3, the incumbent will contribute to the implementation of the O3 program. 
• The O3 program, which began in 2018, will support the delivery of good quality comprehensive sexuality education that empowers adolescents and youth, while developing the skills, knowledge, attitudes, and competencies needed to prevent HIV, reduce early and unwanted pregnancies, and eliminate gender-based violence.
• The Project Assistant will provide administrative support to UNESCO's work in support of the O3 program in Nigeria.
• The Project Assistant will work with the O3 Project Team in Abuja, and collaborate with colleagues in Abuja, Dakar, regional and headquarters levels.

Overview of the Functions of the Post
Under the authority of the Regional Director of UNESCO Abuja Office, the supervision of the Senior Programme Specialist and the direct supervision of the O3 National Project Officer, the incumbent will perform the following tasks:

• Prepare correspondence, letters or any other documents for government officials, international organizations and other external bodies, to be submitted to the Office Director via the National Project Officer and via the Senior Programme Specialist/Education Sector Head for signature;
• Support in the organization and day-to-day management of the Project team: organizing meetings, sending, receiving and distributing various correspondence, filing, maintaining a clean and safe working environment for staff;
• Organize mission trips for staff;
• Assist in the commitment, payment and closing of contracts in the system by ensuring the requirement and completeness of supporting documents;
• Monitor contract performance, receipt of goods and services, verify compliance in relation to requisition specifications;
• Process payment requests and monitor payment execution;
• Support the administration of recruitment processes, including selection, setting up meetings and reference checks;
• Support the organization of workshops and meetings: (i) Preparation of technical documents and materials such as briefing notes, programme invitations, resource materials, management of hotel arrangements, service provider contracts etc.
• Handling of participants: reservation of funds, purchase of airline tickets, payment of per diems.

Required Qualifications
Education:

• Completed secondary, technical or vocational education 

Work Experience:

• Minimum of 5 years of professional experience in administrative services, project administrative management or related field.

Skills and Competencies:

• Very good knowledge of office software (Outlook, Word, Excel, Power Point, etc.).
• Ability to manage information objectively, accurately and confidentially.
• Ability to work under pressure, flexibility and adaptability to work schedules and priorities according to workload, emergencies and deadlines.
• Ability to design, work and execute tasks independently with thoroughness, care and method.
• Ability to work with and within multicultural teams.

Languages:

• Very good knowledge (oral and written) of English and/or French and good knowledge of the other language.
• Knowledge of one of a local language:
  • Hausa,
  • Ibo,
  • Yoruba,
  • Pidgin.

Desirable Qualifications
Education:

• Post Secondary Education Diploma.

Skills and Competencies:

• Knowledge in social medias.

Competencies (Core / Managerial):

• Accountability (C)
• Communication (C)
• Innovation (C)
• Knowledge sharing and continuous improvement (C)
• Planning and organizing (C)
• Results focus (C)
• Teamwork (C)

Benefits and Entitlements

• UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.