Project Assistant (MHPSS / Protection) - Kadauna at International Organization for Migration - IOM

SVN No.: SVN2021.094
Organizational Unit: MHPSS
IOM Classification: G5
Type of Appointment: Special Short-Term (SST) 6 months with possibility of extension
Estimated Start Date: As soon as possible

Context

• Under the overall supervision of the MHPSS/Protection Programme Manager and the direct supervision of the Protection officer, and closely coordinating with the Protection, MHPSS and Counter Trafficking Project officers.
• The successful candidates’ primary role will be to support the implementation of MHPSS/Protection activities related to Strengthening Law Enforcement Response Services and Accountability to Gender Based Violence in North East and North Central Nigeria (Phase II) in Plateau, Kaduna and Niger States , including overall administrative functions, coordination, reporting and logistics support. In particular, he/she will:

Core Functions / Responsibilities

• Create and maintain a proper documentation system and filling of the project administrative and financial documents.
• Coordinate and organize field missions and capacity building activities in the 3 States.
• Consolidate and provide weekly inputs on activities carried out by updating relevant databases and tracking systems.
• Coordinate purchase requests, purchase order, payroll, requests for payments, and any other related administrative tasks; verify tracking system is functional covering all sub offices in Nigeria.
• Coordinate and monitor the operational planning and implementation of key services delivered.
• Assist in identifying and monitoring external expertise required for assessments, project reviews, strategic planning, capacity building initiatives and evaluations.
• Verify compliance with IOM and donor requirements including guidelines, rules, and regulations, such as the field procurement manual and report any non-compliance.
• Undertake duty travel when necessary in challenging areas.
• Assist with data entry when necessary.
• Perform such other duties as may be required

Requirements
Education:

• University Degree from accredited institutions in Social Sciences, Social Work and Community Services, Law and Humanitarian Law, Development studies or in related field; or an equivalent combination of education, training & experience.

Experience:

• Minimum of one year of professional experience in administrative, coordination, financial management, budgeting and capacity building functions within the humanitarian field.
• Open and positive attitude;
• Genuine care and respect for needs of others, practically vulnerable populations with strong belief in empowering marginalized and disenfranchised people.
• High integrity and willingness to conduct herhimself transparently and open to scrutiny.
• Ability to maintain confidentiality; ability to work under pressure, with minimal supervision, and in a culturally diverse team

Skills:

• Strong interpersonal skills and demonstrated ability to establish effective working relations with local staff and other stakeholders.
• Excellent analytical and communication skills
• Ability to independently carry out tasks, proactivity, ability to multi-task, and to prioritize.
• Knowledge of social and development issues in Nigeria, particularly within area of responsibility.
• S/he must be vast in Hausa, Kanuri and Fulani.
• Excellent writing Skills

Languages:

• Fluency in English and French (oral and written)., Working knowledge in one or more national languages

Required Competencies
Behavioural:

• The incumbent is expected to demonstrate the following values and competencies:

Values:

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies - behavioural indicators level 1:

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

Other:

• Only candidates residing in the country of the duty station and within commuting distance of the duty station will be considered.
• Appointment will be subject to certification that the candidate is medically fit for appointment, confirmation of all documents, and security clearances.