Project Assistant (DTM - TTT) at Committed To Good (CTG)

Vacancy ID: VAC-7988
Locations: Katsina & Kaduna
Start date: 01-Sep-2022
Duration: 6 months

Background

• CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.
• CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.
• Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

Overview of Position    

• Under the overall guidance of the Head of Sub Office, the general supervision of the DTM Coordinator, the technical supervision of the DTM Project Officer & the direct supervision of the Program Officer (DTM / TTT) in Katsina, the successful candidate will be accountable & responsible for the implementation, oversight & coordination of the Displacement Tracking Matrix (DTM - TTT) operational activities. 
• S / he will coordinate, in close collaboration with the partners in the field, the data collection process & analysis s / he has been assigned to.

Role Objectives

• Support the planning, coordination & implementation of strategies to collect, analyze & disseminate data on IDPs & returnees in close collaboration with govt. counterparts, stakeholders & other relevant DTM - TTT partners in the field.
• Provide training & other technical support to DTM - TTT partners, including Field Enumerators on data collection & analysis based on the DTM methodology & tools.
• Build the capacity of our clients staff through training, team building events & other learning approaches.
• Monitor, evaluate & report the Transhumance Tracking Tool (TTT) operations in the field by identifying areas of improvement & enhanced efficiency. 
• Carry out all administrative arrangements in the field, including timely / accurate submission of timesheets, for staff payments, other financial & logistics matters & review / endorsement of bills & invoices.
• Responsible for sending the information collected on the field in a timely manner & according to the standards & requirements of the DTM - TTT program. 
• Keep abreast of all stakeholders & interagency assessments, reports & relevant material, especially under the TTT. 
• Prepare a narrative report regarding implementing DTM - TTT activities weekly, quarterly, mid point & annually, including other ad hoc reports or situational analyses. 
• When authorized, represent the DTM - TTT in all meetings & events organized at the local level & keep DTM management in the loop.
• Promote effective partnership by collaborating with DTM - TTT partners in the field during data collection, including our clients staff, to achieve shared goals & optimize results.
• Ensure respect, promote individual & cultural differences, encourage diversity by maintaining high ethical standards & act consistently with organizational principles / rules & standards of conduct.
• Work in a composed, competent & committed manner & exercise careful judgment in meeting day to day challenges, including the flexibility to be deployed or redeployed under short notice, where deemed necessary. 
• Perform other relevant duties as assigned.

Project reporting:    

• This role works under the overall guidance of the Head of Sub Office, the general supervision of the DTM Coordinator, the technical supervision of the DTM Project Officer & the direct supervision of the Program Officer (DTM / TTT) in Katsina.

Other Responsibilities:

• Takes responsibility for action & manages constructive criticisms.
• Works effectively well with clients & stakeholders.
• Promotes continuous learning for self & others.
• Listens & communicates clearly, adapting delivery to the audience.
• Actively seeks new ways of improving programs or services.
• Develops effective partnerships with internal & external stakeholders.
• Identify ways & implement actions to improve the performance of self & others.
• Plans work, anticipates risks & sets goals within the area of responsibility.
• Displays mastery of subject matter.
• Contributes to a collegial team environment, incorporates gender related needs, perspectives & concerns & promotes equal gender participation.
• Displays awareness of relevant technological solutions.
• Works with internal & external stakeholders to meet the resource needs of our client (optional depending on position level).

Qualifications

• University Degree / Diploma in Humanitarian, Political, Social Science, or related field.
• Minimum of 2 years experience in related field, experience in statistical tools, reporting, liaising with govt. authorities advantageous, preferably within the international humanitarian area.
• Must be fluent in English & Hausa.
• Locals of Katsina or Kaduna & / or local working experience.
• Proficiency in MS Office tools is an advantage.
• Requires the technical skills to use design software programs mentioned above & possesses a general interest & aptitude for learning new technology.
• Excellent oral & written communication skills, including experience presenting to multiple audiences (e.g., technical & non technical, govt. circle).
• Inter personal skills & amiable disposition stemming from proven experience.

Team management:

• This role has no team management responsibility.