Project Administrator at QEFAS Preparatory School

Job Summary:

• At QEFAS Educational Services, we are seeking a Project Administrator dedicated to supporting both talent acquisition and field operations execution. This role is responsible for driving efficient recruitment processes, ensuring seamless onboarding experiences, and providing data-driven insights to enhance field performance and overall organizational effectiveness.

Key Responsibilities:

Recruitment & Talent Acquisition

• Screen and evaluate CVs across multiple roles to identify qualified candidates.
• Conduct initial interviews and competency-based assessments.
• Coordinate end-to-end interview processes and manage candidate communication.
• Support hiring decisions through structured feedback and documentation.
• Assist in onboarding preparation and documentation for new hires.

Onboarding & Employee Integration

• Facilitate onboarding processes to ensure a smooth transition for new employees.
• Drive early-stage engagement and support new hires’ integration into teams.
• Coordinate training schedules and onboarding activities.
• Partner with leads to ensure role clarity and productivity ramp-up.

Field Operations & Performance Management

• Conduct field visits for staff engagement, supervision, and sensitization.
• Monitor field staff activities and provide actionable feedback.
• Track and analyze daily and weekly performance metrics.
• Prepare and present performance reports and insights to management.
• Identify high performers and recommend recognition strategies.
• Detect performance gaps and flag underperformance trends early.
• Maintain accurate reporting systems, dashboards, and documentation.
• Support operational execution across multiple locations.

Process Improvement & Data Analysis

• Identify inefficiencies in operational workflows and reporting structures.
• Recommend and implement process improvements to enhance productivity.
• Monitor CRM tool usage and ensure compliance with organizational standards.
• Leverage data insights to support strategic decision-making.

Key Skills & Competencies:

• Talent sourcing & recruitment
• Data analysis, tracking & reporting
• Performance management & evaluation
• Field coordination & stakeholder engagement
• Strong organizational and multitasking abilities
• Attention to detail and problem-solving skills
• Communication and interpersonal skills
• Proficiency in CRM tools and reporting systems

Success Metrics (KPIs):

• Time-to-hire and quality of hire
• Onboarding completion and engagement rates
• Field performance improvement trends
• Accuracy and timeliness of reporting
• Operational efficiency improvements

Qualifications:

• BSc, MSc in Edu. Mngt, Business Administration, or a related field.
• A teaching certification or license.
• At least 3 years of experience.
• Strong communication and interpersonal skills.
• Ability to use technology effectively.
• Passion for working with schools, students and a commitment to their academic performance.