Project Administrative Officer at Hausba Smarthomes Limited

Job Summary

• Responsible for administrative support to the Project Management Team and to ensure effective and efficient implementation of the project documents management system.
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.

Responsibilities
Financial:

• Actively pursue cost effective & innovative project management processes.
• Monitor project progress, address potential issues, effectively track expenses and predict future costs.
• Calculate project metrics including quality assurance, profits and losses

Customer:

• Responsible for preparing and providing project documentation to key stakeholders and internal teams
• Responsible for monitoring project’s progression and adjust logistics accordingly, report on project findings and deliver final results to the Project Lead
• Assist with scheduling and tracking of inbound and outbound deliveries to ensure client expectations are met.

Internal Process:

• Organizes and maintains all documentation related to an active bid or project under contract in accordance with company standards
• Responsible for documenting projects broken down into doable tasks, setting timeframes, creating and updating workflow
• Preparing action plans, analyzing risks and opportunities, gathering necessary resources, managing schedules, arranging assignments and communicating progress to all team members
• Document and track project change request, issues, risks and action items, decisions and their context from team meetings
• Coordinate quality controls to ensure deliverables meet requirements
• Responsible for measuring and reporting project performance at all stages of execution.
• Assist with preparation and processing of project submittal documents
• Undertake any assignment / project / task / responsibility that may be assigned by the Project/Location Lead from time to time.

Organizational Capacity:

• Participate in project status review meetings internally and externally
• Participate in the scheduled trainings on CEDIA / AVIXA platform
• Participate in the departmental knowledge sharing sessions.

Qualifications and Experience

• Minimum of B.Sc. / B.Tech. / HND in Business Management courses or its equivalent from a reputable Tertiary Institution.
• 2 - 3 years’ previous work experience in Project Management
• PMP / PRINCE2 certification is a plus.

Key Competencies:

• Skilled in MS Office tools with experience in the use of project management software
• Exceptional time-management and organizational skills
• Strong multitasking skills with the ability to prioritize tasks.