Project Administrative Assistant at IITA - International Institute of Tropical Agriculture

DUTIES:

• Assist the Project Administrator and other senior project team members with day to day administrative processes and functions.
• Facilitate organization of project events and travel by assisting with flight and hotel booking, travel authorization, visa requests, travel advances and expense claims.
• Implement project social media strategy, manage project social media accounts, and attend to requests from social media and other communication platforms.
• Maintain project staff records (Staff, consultants, students and interns) and assist with processing contracts and payments.
• Manage inventory of project vehicles, drivers and duty trips and ensure timely vehicle maintenance in collaboration with FMS.
• Raise and process purchase requisitions and follow up with Supply chain and finance to ensure delivery.
• Handle project enquiries and proactively engage with project team members to ensure that responses are provided in a timely manner.
• Perform any other job-related duties that may be assigned by the project manager(s) or other senior project team members.

QUALIFICATION:

• BSc/HND in Business Administration, Public Administration, or any other related field with a minimum of two (2) years’ experience performing a similar role in a well-structured environment.

COMPETENCIES:

The ideal candidate must:

• Be proficient in Microsoft Office packages, with demonstrated experience with setting up and providing support for online meetings using Zoom or MS Teams.
• Have excellent oral and writing communication skills in English.
• Be well organized, able to multitask and work under pressure with minimal supervision.
• Have a positive attitude, strong team spirit and excellent administrative service orientation.