Project Admin Manager at JustBrandit Limited

Job Summary

• The Project Admin Manager will provide administrative, coordination, and project management support across the company's projects and business activities. The role is responsible for ensuring effective project planning, documentation, resource coordination, progress monitoring, and timely delivery of assigned projects.
• The successful candidate will coordinate project activities across relevant teams, monitor timelines and deliverables, maintain project records, track budgets and prepare regular progress reports for management.
• The position requires a highly organised and proactive individual with strong project coordination, administrative, communication and problem-solving skills, capable of managing multiple projects and ensuring accountability across teams.
• The Project Admin Manager will report directly to the Business Operations Manager and work under their direction and supervision.

Duties and Responsibilities

• Coordinate the planning, implementation, and monitoring of the company's projects.
• Develop and maintain project schedules, work plans, timelines and deliverables.
• Monitor project progress and ensure that activities are completed within agreed timelines.
• Coordinate internal teams, clients, vendors and external stakeholders to facilitate project execution.
• Organise project meetings, prepare agendas, document minutes and track action points.
• Maintain accurate project records, contracts, correspondence, reports and other documentation.
• Monitor project budgets, expenditure and resource utilisation, and report variances to management.
• Identify project delays, operational challenges and potential risks, escalating issues where necessary.
• Prepare periodic project status reports and updates for the Business Operations Manager.
• Follow up with team members and relevant departments to ensure timely completion of assigned tasks.
• Support procurement and resource allocation processes for ongoing projects.
• Ensure that project deliverables meet agreed specifications, quality standards and client expectations.
• Maintain effective communication between management, project teams and clients.
• Perform other project-related administrative and coordination duties as assigned by the Business Operations Manager.

Requirements

• Minimum of an HND or Bachelor's Degree in Project Management, Business Administration, Management, or a related discipline.
• Professional certification in Project Management, such as PMP, PRINCE2, or an equivalent qualification, will be an added advantage.
• 1–3 years' relevant experience in project administration, project coordination, or operations management.
• Experience managing multiple projects, coordinating teams and monitoring project deliverables.
• Good understanding of project planning, budgeting, reporting and resource management.
• Proficiency in Microsoft Office, particularly Excel, Word and PowerPoint. Knowledge of project management tools will be an advantage.
• Strong written and verbal communication skills.

Key skills, attributes & ethics:

• Excellent organisational and project coordination skills.
• Strong leadership, planning and problem-solving abilities.
• Excellent time management and ability to manage multiple priorities.
• Strong analytical and reporting skills.
• Good interpersonal, communication and stakeholder management abilities.
• High level of accountability, integrity and professionalism.
• Ability to work independently and take initiative.
• Strong attention to detail and commitment to quality delivery.
• Ability to work effectively under pressure and meet tight deadlines.
• Results-oriented approach with a strong sense of ownership and responsibility.*