Programme Finance/Administration Assistant at Health and Development Support Programme (HANDS)

Purpose:      

The Admin/Finance Assistant will be responsible for overseeing all activities related to resilience strengthening and inclusive life initiatives in the region, ensuring that interventions meet required targets and timelines.

1. Financial Record Keeping: Maintain accurate and up-to-date financial records for the project, including income, expenses, and budget allocations.
2. Budget Preparation: Assist in the preparation of project budgets, ensuring alignment with project goals and donor requirements.
3. Financial Reporting: Generate financial reports on a regular basis to provide project stakeholders with insights into the project's financial status.
4. Expense Monitoring: Monitor project expenditures to ensure adherence to budgetary constraints and identify areas for cost-saving measures.
5. Grant Management: Support the management of grants by assisting in budget preparation, financial reporting, and compliance monitoring.
6. Procurement Assistance: Assist in the procurement process by preparing procurement documents, obtaining quotations, and ensuring compliance with procurement policies.
7. Financial Analysis: Conduct financial analysis to identify trends, variances, and opportunities for financial improvement.
8. Compliance Monitoring: Ensure compliance with project policies, donor requirements, and relevant regulations to mitigate financial risks.
9. Administrative Support: Provide administrative support to the project team, including organizing meetings, managing project documentation, and coordinating logistics for project activities.
10. Communication: Maintain effective communication with project team members, partners, and stakeholders regarding financial and administrative matters.
11. Audit Preparation: Prepare financial documentation and assist in the coordination of audits to ensure will be an advantage transparency and accountability.
12. Problem-Solving: Identify financial and administrative challenges, propose solutions, and implement strategies to address issues promptly.

Note: HANDS recruitment processes are conducted in compliance with principles of transparency and protection of all persons. You are not to pay money or offer favors of any kind to staff of HANDS in order to secure a position. All applications are offered on the basis of equal opportunities for qualified candidates. All data collected by HANDS is managed according to standard data protection policy of the organization. By submitting your application for this position, you grant HANDS the right to obtain information about you for security checks. Women and persons with disabilities are especially encouraged to apply. Only shortlisted candidates will be contacted!