Programme Assistant - General Food Distribution in-Kind SC5 at World Food Programme (WFP)

Requisition ID: 141172
Location: Maiduguri, Borno

Organizational Context

• These jobs are found in Regional Bureaux (RBs), Country Offices (COs), Area/Field Offices (AOs/FOs). The job holders typically report to a Programme Policy Officer or the designate.
• At this level, job holders are responsible for the completion of a range of specialized and/or standardized processes and activities requiring some interpretation of standard guidelines and practices.
• Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.
• They work under minimum supervision, perform basic analyses and compile reports to support information consistency and smooth implementation of programmes / projects.

Job Purpose

• To perform specialized and / or standardized policy and programme-related processes and activities to support the effective delivery of assistance packages.

Key Accountabilities (not all-inclusive)

• Review Cooperating Partner Distribution Reports (CPDR) and follow-up payments process of invoices.
• Tracking and recording of GFD in-kind daily distribution report to inform management of distribution report and challenges.
• Oversee Programme activities where partners implementing in-kind food assistance and Blanket Supplementary Feeding Programme (BSFP) & provide site guidance to CP's staff.
• In line with approved distribution plan, prepare Food Release Notes (FRNs) for dispatches and timely distributions.
• Continue updating beneficiary’s caseload through integration of new arrivals and targeting method using community-based approach.
• Liaise with cooperating partners on food dispatches and distributions.
• Undertake deep field missions to conduct oversight monitoring where WFP partners implement food Programme and Prepare Back to Office Report.
• Manage COMET entry for GFD in-kind food assistance.
• Provide guidance to cooperating partners on WFP operational practices on cross-cutting issues.
• Track new arrivals to inform of contingency food
• Undertake other assigned tasks.

4Ps Core Organisational Capabilities
Purpose:

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People:

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance:

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership:

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

Functional Capabilities

• Capability Name: Description of the behaviour expected for the proficiency level
• Programme Lifecycle & Food Assistance: Can facilitate implementation of food assistance programmes under guidance using basic understanding of principles and good practices of programme design, implementation and monitoring.
• Transfer Modalities (Food, Cash, Vouchers): Demonstrates ability to facilitate, under guidance, food assistance programme implementation that deploys full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation.
• Knowledge of Specialized Areas: Understands basic technical concepts and data andtheir relevance to food assistance programmes.
• Emergency Programming: Displays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes.
• Strategic Policy Engagement w / Govt: Understands and applies basic principles of engagement with government counterparts at the national or local level.

Desired Experiences for Entry into the Role

• Has facilitated communication with technical teams (i.e. nutrition, VAM, etc.).
• Has contributed to implementation of programmes.
• Has observed or assisted with policy discussions.

Standard Minimum Qualifications

• Education: Completion of Secondary School Education. A post-secondary certificate in the related functional area is desirable.
• Language: Fluency in both oral and written communication in English.
• Experience: Minumum of 3 years of related work experience.