Program Manager Assistant at Solidarites International

Location: Monguno - Borno

Main Tasks
Project relevance, quality and design:

• Contribute to establishing operational assessments & evaluations activities;
• Contribute to define SOLIDARITES INTERNATIONAL’s local strategy and contribute to the annual programming by proposing new activities, especially activities targeting vulnerable people and IDPs in Borno state;
• Responsible to propose and guarantee quality approach mechanisms are in place for the programs to ensure transparency and accountability of SI activities;
• Support the writing of technical annexes and chapters (including the logical framework) for the proposals;
• Support the implementation of the activities in compliance with the annual operational strategy and SOLIDARITES INTERNATIONAL’s technical requirements;
• Participate in evaluating the relevance of the activities carried out, as well as the effectiveness of the interventions and their appropriateness with respect to contextual developments and the populations’ needs;
• Propose to the Program Manager adjustments to the programs, if necessary;
• Participate in building the teams’ abilities with respect to techniques or new methodologies;

Implementation and operational monitoring:

• Support the project Team Leaders in planning their operational activities;
• Meet the deadlines and adhere to predefined quality specifications;
• Support the Program Manager in ensuring the project management, monitoring, and evaluation tools are in place in each operational department;
• Propose quality criteria and monitoring indicators for programs;
• Anticipate any issues linked with carrying out the activities and help to resolve any problems related to the activities;
• Suggest any adjustments to be made to the activity depending on contextual and indicator developments;

Institutional Knowledge Building – IKB:

• Use the IKB tools proposed by SOLIDARITES INTERNATIONAL;
• Participate in the centralization, validation, and distribution of procedures, guidelines and tools linked to the WASH activities;
• Build up on SOLIDARITES INTERNATIONAL (and stakeholders) intervention methods and techniques;
• To ensure that project files are complete, regularly updated, and saved on the mission external hard drive;

Personnel management:

• In charge of managing the Wash teams in Borno State;
• Define the prerequisites for opened WASH positions together with the Program Manager and administrative department; In cooperation with Program Manager, adapt existing job descriptions if required;
• Greet and brief the new staff working on the program;
• In collaboration with the Program Manager, set up technical trainings depending on operational needs and identified training requirements;
• Lead working groups and thematic meetings with the support of the Program Manager;
• Evaluate and assess the performance of colleagues under his / her direct supervision on a regular basis;
• Ensure adherence to SI security regulations and reinforce them with his/her team;

Reporting / communication / representation:

• Pass upward to the Program Manager / Coordination team any information on the security situation or on any event that could impact SOLIDARITES INTERNATIONAL activities and the safety of the teams;
• Support the drafting of activity reports & amendments (including any annexes relating to specific activities) for the financial donors, local authorities, and for internal purposes (weekly & monthly reports) by compiling all the operational data before sending them to the Program Manager;
• Ensure that all reports required by the Program Manager are delivered on time and in the correct format;
• In his/her assignment area, might be appointed to represent SOLIDARITES INTERNATIONAL at meetings or forums concerning the activities;
• In collaboration with the Program Manager and Administrative department, support the preparation of administrative documents (MoU, handover, etc.) to be jointly signed with government authorities, communities or partners;

ORG Chart Position (reporting and functional relationships)

• Line manager:  Wash Program Manager
• Line report(s) on base:
• Functional manager:
• Functional report(s):  -Operational Team

Profile Forsaken

• Qualification: HND / B.Eng in Civil Engineering, Water and Sanitation Engineering, Environmental/Water Resources Development or in one of the Civil Engineering discipline of water supply and/or Hydrology.
• Experience: Good knowledge of the project cycle, projects implementation and project follow-up
• Languages: English, Hausa or one of the local dialect is an added advantage.
• IT: Good knowledge of office/CAD software; Auto CAD, Excel, Word, Outlook
• Relevant experience in Deep borehole drilling and development will be highly considered.
• Interpersonal skills: Reliable, honest, Accountable, Resistance to stress, Team Player, Good Prioritization of task.
• Eligibility: 2 YEARS of similar work experience (NGO or Private & Public Sector), Qualified females are strongly encouraged to apply