Program Assistant (Volunteer) at Hempawa Consult

Job Purpose
The Program Assistant provides operational, administrative, and programmatic support to ensure effective planning, implementation, monitoring, and reporting of organisational programmes and activities. The role supports coordination, documentation, and smooth execution of projects in line with organisational goals.

Job Description:

Key Responsibilities & Requirements

Key Responsibilities:

• Support day-to-day coordination and implementation of programme activities.
• Assist in organising meetings, training, workshops, and stakeholder engagements.
• Support data collection, entry, and basic analysis for monitoring and reporting purposes.
• Assist in preparing activity reports, work plans, and documentation for projects.
• Maintain programme files, databases, and documentation in line with organisational standards.
• Support procurement, logistics, and administrative processes related to programme activities.
• Liaise with field staff, volunteers, and partners to support programme delivery.
• Support compliance with programme procedures, donor requirements, and timelines.
• Perform other programmatic duties as assigned.

Required Qualifications & Skills

• Bachelor’s degree in Social Sciences, Development Studies, Public Administration, Project Management, or related field.
• At least 1–2 years of experience supporting programmes or projects (NGO experience an advantage).
• Basic understanding of project management and M&E concepts.
• Strong organisational, coordination, and documentation skills.
• Proficiency in Microsoft Office and basic data tools.
• Good interpersonal and communication skills.

Core Competencies:

• Planning and organising
• Team Collaboration
• Problem-solving
• Accountability and reliability