Program Administrator (m/f/d) at Malteser International

Job Description

• As Program Administrator, you will ensure that the administrative, financial and logistic systems and procedures are in compliance with Malteser International and donor standards.
• You will be responsible to supervise and guide the administrative team to achieve set targets and ensure sound project support in line with Malteser International’s policies, procedures and guidelines.
• You will also be responsible for human resources procedures, and you will ensure that rules and regulations are in place, maintained and adhered to, so that all operational support functions are carried out effectively and efficiently.

Your Responsibilities

• Supervise, monitor and support to the Operational Support Team (finance, logistics, human resources) to ensure that Malteser International administration, personnel, logistics and finance systems are in place and applied
• Monitor compliance with Malteser International and donor standards, rules and regulations as well as administrative and logistic procedures during program planning, implementation and closure and ensure that they are implemented and adhered to
• Manage and supervise up to 15 national staff and ensure trainings for local staff and partners on finance, logistics and HR issues
• Coordinate support for the Program Management Team in the fulfilment of their duties according to program design and timely implementation of any changes and cooperate in the establishment of project budgets, budget controls, and procurement plans
• Contribute to a comprehensive monthly report that covers all relevant operational support information and ensure monitoring visits to the field and partners if required by the Program Management Team

Your Profile

• Relevant University Degree or applied Degree in Finance Management, Business Administration, Economics or Social Science and working experience with finance software
• Working experience in administration, human resources and financial management of humanitarian relief, transitional aid and/or development projects
• Proven experience and excellent ability to successfully work with and comply with international and donor standards (e.g. German government, GIZ, ECHO, UNOCHA)
• Proven communication skills including the ability to effectively lead teams, motivate people and diplomatically manage the relationship with different authorities, local partner organisations and donors
• Physical and mental strength to work and live in hardship location

Salary

• Salary, according to qualification and experience, insurance package, accommodation in team house, one home flight per year of employment, R&R every 10 weeks