Program Administration Officer - NGO at Nextzon Business Services Limited

Ref No: MCL - 008
Location: Umuahia, Abia
Reports to: Program Director

Description

• We want to fill the above role with someone who's naturally talented, with team-working & people skills and administrative and organisational skills. who is very good at networking and making contacts where it matters.
• If you have excellent communication skills, with enthusiasm and dedication for chosen charitable causes, pro-activity and flexibility and can effectively multi-task, then you may be the one we are looking for.

Responsibilities

• Work effectively to provide support to key activities as directed by the program director.
• Facilitate the efficient management of joint projects.
• Proofread papers, project activity manual, materials and other documents as needed by the team.
• Shadow other members of the team and provide cover for specified tasks in their absence.
• Manage disbursements for meetings, events, parties and conferences, including submission of supporting documentation for costs and claims.
• Making team and program fund advances, subsequently follow-up and receive all cash returns on behalf of other team members and making deposits into the bank.
• Store program meeting minutes and grant records
• Answer queries from other team members and partners.
• Maintain an organization calendar (program) and schedule of appointments
• Arrange meetings, provide assistance to the program operations staff, generate reports and take minutes.
• Schedule internal and external events.
• Any other duties as assigned by the program director.

Job Requirements

• At least a Diploma in management, business administration or equivalent
• Minimum 3 - 5 years of relevant experience in the area as an Administrative/ Program Officer, Administrator or similar role;

Other Requirements include:

• Ability to communicate effectively;
• Strong organization skills with a problem-solving attitude
• Ability to handle multiple and competing priorities
• Familiarity with NGO principles and practices
• Professional and courteous
• Previous experience in working in an NGO related environment is an advantage
• Good understanding of English and Igbo languages
• Attention to detail.

Remuneration
Negotiable.