Procurement Support Officer at Petmam Ventures Limited

Job Summary

• We are seeking an experienced and skilled Procurement Officer to join our team.
• The successful candidate will be responsible for managing the procurement process, ensuring timely and cost-effective delivery of goods and services, and maintaining relationships with suppliers.

Key Responsibilities
Vendor Management:

• Identify, evaluate, and select suppliers.
• Build and maintain strong relationships with vendors to ensure quality and timely delivery.

Purchasing and Contract Negotiation:

• Prepare purchase orders and negotiate contracts.
• Ensure procurement activities align with budgetary constraints and company policies.

Inventory Management:

• Monitor stock levels and reorder supplies as needed.
• Collaborate with warehouse staff to ensure adequate inventory control.

Market Analysis:

• Conduct market research to identify trends, pricing, and supplier options.
• Evaluate market conditions to ensure competitive purchasing.

Compliance and Documentation:

• Ensure all procurement activities comply with legal and regulatory requirements.
• Maintain accurate records of purchases, contracts, and supplier performance.

Cost Management:

• Identify cost-saving opportunities without compromising quality.
• Monitor spending and ensure procurement efficiency.

Collaboration:

• Work with various departments to understand their supply needs.
• Facilitate communication between stakeholders and suppliers.

Risk Management:

• Assess and mitigate risks associated with supply chain disruptions.
• Develop contingency plans for critical procurement issues.

Requirements
Education:

• Strong Interpersonal Skills and Customer Service abilities, with a focus on fostering productive stakeholder and vendor relationships
• Excellent Communication skills, both written and verbal, to effectively engage with partners and team members
• Proficient Analytical Skills and attention to detail, enabling evaluation of data and decision-making related to procurement and contracting
• Experience providing Technical Support within procurement and contracting processes
• Ability to work in a structured and deadline-driven environment
• Bachelor's Degree in Supply Chain Management, Procurement, Logistics, Business Administration, or a related field
• Knowledge of maritime or shipping industry practices is an advantage
• Proficiency in procurement software and tools is a plus

Experience:

• Minimum 3 years of experience in procurement or supply chain management.
• Experience working with procurement software and systems.

Skills:

• Strong knowledge of procurement principles, practices, and regulations.
• Excellent communication, negotiation, and interpersonal skills.
• Ability to analyze data, identify trends, and make informed decisions.
• Strong organizational and time management skills.
• Proficient in Microsoft Office and procurement software.

Certification:

• Certified Professional in Supply Management (CPSM) or Certified Procurement Professional (CPP) certification will be an added advantage.