Procurement Specialist at Myrtle Management Consultants

They seek to hire an experienced and competent Procurement Specialist. 

Job Description

Key Responsibilities

• Manages and organises integrated process delivery, optimising the use of guidelines and procedures within projects and/or a field office.

Procurement

• Develops and execute strategic sourcing activities for assigned spend categories, leveraging industry best practices, sourcing methodology and global partnerships whenever possible. 
• Verify and ensure completeness of all requisitions and communicates for validation and inclusion into the procurement schedule and ERP.
• Ensure “overall best value for money” is achieved through a competitive and transparent procurement process considering quality, availability, time frame, transport, and storage costs.
• Works collaboratively with stakeholders to understand and define their exact business requirements. 
• Researches and analyses quotations/proposals received and provides recommendations to stakeholders. 
• Manages and monitors supplier performance in order to meet all quality and delivery requirements 
• Builds trust-based, service-oriented, value-added relationships with suppliers, stakeholders, teammates, and cross-functional departments. 
• Leads and/or assists special projects as required & assigned. 

Administration and facility

• Ensure appropriate procurement administration management system is in place (reception, liaison, Administration, etc.); Ensure systems are in place to effectively plan, coordinate and monitor staff travel by road or air (national or international).
• Provide procurement and Admin support to regional, cluster and any other offices as required.

Management

• Engage in partnership logistics assessments in respect to its expertise.
• Manage procurement and admin team.
• Act as the focal point for all purchases and admin to ensure compliance to policy. Act as the focal point for ERP for procurement process.

Analysis and reporting

• Ensure the contract database is updated on regular basis and reported on weekly basis.
• Provide weekly and monthly purchase and admin report to the line manager and relevant programme managers.

Business Development

• Convert Procurement Plans into Procurement Schedules.
• Ensuring that resources are utilised effectively and assign tasks.

Advisory services

• Oversee the implementation and monitoring of procurement processes and ensure conformity to procedures and timely delivery of goods and services.

Process development

• Establish Framework agreements to increase operational efficiency and maintain an active contract Register in a system.
• Analyse external markets maintain network with external stakeholders and review vendors and service providers periodically for cost effectiveness and quality.

Qualifications

• Bachelor's degree in Procurement and Supply Chain Management, Logistics, Business Administration, Management or a related field.
• Proven experience with a minimum 6 or 7 years in procurement and supply chain management and administration activities.
• Strong knowledge and skills in procurement techniques and supply chain management.
• Good computer skills: Excel, Word, the purchasing system 
•  Interpersonal and negotiation skills.
• Attention to details.
• Strong analytical and problem-solving skills.
• Ability to recognise and create opportunities and to act accordingly.
• Effective communication and interpersonal skills.
• Ability to work independently and meet deadlines.
• Ability to plan with good organizational skills, including prioritization and ability to work under pressure.
• High level of integrity and ethical conduct.