Procurement Officer at Topline Limited

JOB SUMMARY

• Responsible for managing and coordinating the procurement process of the organization and ensuring high quality and best price for purchase of products and services; provide guidance and support to ensure procurement processes are effective and efficient.

PRIMARY RESPONSIBILITIES

• Procurement of technical tools & materials, office equipment and general items in line with proper specifications and internal procedures ensuring best price and quality.
• Preparation of a comprehensive and categorized vendor/contractor, suppliers, etc., database for the approval of management.
• Maintain accurate records containing relevant information about all vendors and suppliers on the Approved Vendors List.
• Carry out frequent market survey with an objective of developing accurate, official price list and a periodic update of same.
• Ensure all intending vendors go through the approved registration process; review their applications and evaluate them in line with company-approved criteria
• Create, maintain and constantly update material price databank for frequently purchased materials.
• Prepare and issue Request for Quotations (RFQ), Request for Prices (RFP), Local Purchase Orders (LPOs) etc. after securing necessary approvals.
• Engage in the coalition of records of all procurement activities in line with the tenets of ISO 9001-2015 (Quality Management Systems)
• Develop and submit monthly procurement reports
• Review, vet and analyze all LPOs and quotations received. Present analysis to management for final purchasing decision.
• Develop and maintain good relationship with suppliers and vendors.
• Perform other duties as may be assigned from time to time.

Qualifications and Requirements:

• B.Sc. in an Engineering field with minimum 5 years’ Supply Chain Management experience in Pipeline Maintenance and Construction in the Oil and Gas Industry
• Membership of CIPSMN required
• Experience in demand forecasting, supply planning and management
• Good communication and analytical purchasing skills
• Good negotiation skills
• Ability to build strong relationships with vendors
• Strong planning and reporting skills
• Able to work under pressure and multi-task
• Able to keep accurate records
• Intermediate level on MS Word and Excel. Able to navigate Odoo ERP or similar ERP system.