Procurement Officer at Save The Children

Child Safeguarding

• Level 3: The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work on country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff. 

Role Purpose

• The Procurement Officer (Buying) is responsible for purchasing of goods and services in Ogoja based on needs of Save the Children’s programmes, managing orders and relations for a complex portfolio of programmes.
• The Procurement Officer will also support the Supplychain Coordinator in: 
  • Ensuring that the right supplies and services are procured and that there is timely procurement and delivery of goods and services to programmes to deliver outstanding results for children.
  • Ensuring best value for money is achieved through competitive and transparent procurement processes .

Qualifications  

• BA / B.Sc in Management, Procurement, Logistics, Supply Chain Management or related field.
• Chartered Institute of Procurement & Supply (CIPS UK) or equivalent Experience.
• Master’s Degree in above fields is an added advantage.

Experience and Skills:

• Minimum of 4 years of relevant experience working in procurement, preferably in an NGO/and/or development program, with in depth experience in managing procurement processes.
• Strong knowledge and experience of implementing procurement processes, driving contract compliance and embedding buying best practice.
• Excellent supplier management skills and a strong ability to hold suppliers accountable to deliver on their responsibilities.
• Knowledge of NGO/Donor policies and their compliance requirements in respect of Procurement and wider supply chain activity.
• Strong interpersonal and communication skills including influencing, negotiation and coaching. 
• Excellent organisational skills, with the ability to juggle multiple tasks with competing priorities and simultaneously stick to deadlines, whilst maintaining relationships with suppliers and customers 
• Excellent reporting skills, particularly the ability to quickly develop clear and concise delivery tracking, scheduling or pricing, donor, monthly KPI reports 
• Willingness to undertake field travel as required and work in difficult environments according to travel environments. 
• Excellent oral and written communication skills; fluency in spoken and written English; 
• Commitment to and understanding of Save the Children’s aims, values and principles.

Desirable:

• Procurement system experience.

Working Conditions:

• Ability and willingness to travel to projects and stay in basic conditions when necessary.

Behaviours (Values in Practice)
Accountability: 

• Accuracy and timeliness in all areas of responsibility 
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations.
• Holds self and others accountable.

Ambition:

• Creating best-in-class EA function 
• Future-orientated, thinks pro-actively 

Collaboration: 

• Working effectively with stakeholders to achieve common goals 
• Excellent communication and interpersonal skills 
• Builds and maintains effective relationships, with their team, colleagues, members and external partners 
• Approachable, good listener, easy to talk to 

Creativity: 

• Designing more effective admin systems 
• Willing to take disciplined risks 

Integrity: 

• Honest, encourages openness and transparency, demonstrates highest levels of integrity.