Procurement Officer at Powerex

Job Description 
Local Procurement:

• Request PFIsfrom multiple suppliers/vendors and negotiate best rates
• Prepare the project budget and /or use the approved budget to issue PO or invite suppliers to deliver relevant items
• Ensure key metrics such as cost, quality and time are not compromised in the procurement process
• Keep, and regularly update a database of suppliers of a relevant range of local materials
• Periodically source for relevant suppliers, initiate business partnerships & manage relationships with every supplier.
• Collaborate with key technical personnel to ensure clarity of specifications and expectations
• Manage relationships with customers and eliminate complaints (sources/causes)
• Examine/inspect supplied items to ensure conformity to PO specs before acceptance
• Take delivery of goods from Freight agents / Local Vendors and hand themover to the Store with records and database-updated
• Track key functional indices and report same to reduce expenses and improve effectiveness
• Keep proper record of all goods received, part number, serial number, capacity, date, etc
• Research to improve all Procurement operations according to the company’s objectives.
• Timely delivery of goods; shipment loading & transferring; document recording and data entry into the system.
• Follow up with the Accounts Department to ensure the supplier’s invoice is properly received and follow through to payment.

Clearing, Forwarding and Logistics:

• Get all required logistic details from the implementation team
• Make cost-effective, timely and efficient logistic arrangements
• Where required, furnish the Project / Implementation Team with details of courier AWB
• Research and find out strategies/tools that enhance optimal logistics operations; identify and address logistic barriers with appropriate strategies.

Reporting:

• Issue weekly PO reports and goods received/pending by way of status reports.
• Issue weekly report to accounts on account payables position
• Issue daily status report on clearing and forwarding of goods
• Monthly procurement report, including payables

Qualifications

• Minimum of First Degree in any field
• Experience in Procurement and Purchasing activities
• 3 years work experience.

Skills:

• Proactive
• Integrity
• A self-starter and independent
• Ability to work under pressure.
• Highly organised
• Significant ability to multi-task effectively.
• Purchase Orders and Contract Negotiation skills
• Strong Analytical Skills
• Communication skills
• Attention to detail