Procurement Officer at Matrix Design & Works Limited

Responsibilities

• Identify and evaluate potential suppliers for raw materials, components, and services.
• Develop and maintain relationships with existing and new suppliers.
• Conduct regular assessments of suppliers’ performance based on quality, cost, and delivery performance.
• Complete procurement documentation in the shortest time frame authorized.
• Ensure there is no backlogs of untreated documentation.
• Collaborate with production, quality, and inventory teams to understand material requirements.
• Develop and implement procurement strategies to ensure timely availability of materials.
• Negotiate contracts, terms, and pricing with suppliers to ensure that the company obtains the best possible prices, quality, and delivery time frames.
• Build quality vendor relationships to facilitate credit facilities when needed.
• Deliver materials requested within 2 working days’ latest.
• Continually build healthy vendor bases and research for new vendors with the right capacity and best practices.
• Ensure contracts comply with company policies and legal requirements.
• Issue purchase orders and follow up with suppliers to ensure timely delivery of materials.
• Resolve any issues related to delayed or incorrect deliveries.
• Collaborate with the Store’s Team to receive the Materials Requests and Usage reports at the right time.
• Collaborate with the logistics team to ensure efficient and cost-effective transportation of materials.
• Maintain accurate records of all procurement activities, including supplier information, contracts, purchase orders, and invoices.
• Give a daily report of procurement daily tracking schedules
• Ensure the complete handover of all materials delivered to the store department with all the documents needed e.g. signed waybill, invoices, etc.
• Liaise with other departments to ensure that procurement needs are met in a timely and efficient manner.
• Ensure all procured materials meet the company’s quality standards.
• Work with quality control teams to address any quality issues with suppliers.

Requirements

• Interested candidates should possess an HND / B.Sc Degree with 3 years experience.