Procurement Officer at International Facilities Services Limited - IFS

Job Summary

• The Procurement Officer will manage end-to-end procurement for FM operations — sourcing and purchasing spare parts, consumables, PPE, tools, and subcontracted services, while maintaining supplier relationships, contracts, and compliance documentation.
• The role blends hands-on FM/site procurement (critical spares, subcontractor agreements, consumables) with general procurement discipline (competitive sourcing, cost control, contract administration), operating within defined expenditure approval tiers.

Responsibilities

• Source and purchase spare parts, consumables, PPE, tools, and equipment required for hard and soft FM service delivery.
• Issue Requests for Quotation (RFQs) to preferred and prospective suppliers/subcontractors; evaluate bids on a fair, competitive, and accountable basis.
• Negotiate pricing, terms, and service levels with suppliers and subcontractors; escalate contract terms beyond personal authority appropriately.
• Raise, track, and manage purchase orders through to delivery and invoice reconciliation.
• Administer subcontractor agreements and supplier contracts, ensuring timely execution, renewal, and compliance with agreed terms.
• Manage procurement within defined Minor/Medium/Major variable expenditure approval tiers, routing approvals correctly by value band.
• Maintain accurate stock and inventory records for critical spares and consumables; support minimum stock/reorder point management.
• Track supplier performance (lead time, quality, reliability) and maintain an approved vendor list.
• Ensure procurement of regulated items (e.g. chemicals) complies with relevant certification and regulatory requirements (e.g. NAFDAC-approved chemicals).
• Maintain organised procurement documentation: RFQs, POs, contracts, supplier records, and audit trails.
• Support budget tracking and cost control by monitoring procurement spend against forecast and flagging variances.
• Coordinate with the Facility Manager and service leads to align procurement timing with PPM schedules and operational needs.

Requirements and Qualifications

• HND / Bachelor's Degree in Procurement, Supply Chain Management, Business Administration, or a related discipline.
• 3–6 years' procurement experience, ideally including exposure to Facilities Management, engineering spares, or subcontractor/vendor management.
• Working knowledge of general procurement principles: competitive sourcing, tendering/RFQ processes, contract administration, and supplier evaluation.
• Familiarity with FM-specific procurement needs (spare parts, consumables, PPE, specialist subcontractors) is a strong advantage.
• Strong negotiation skills and commercial awareness, balancing cost, quality, and delivery reliability.
• Comfortable working with a CMMS/ERP or procurement system for purchase orders, stock tracking, and reporting (training provided if not previously used).
• Excellent organisational skills and attention to detail, with the ability to manage multiple concurrent purchases and contracts.
• Strong written and verbal communication skills for supplier negotiation and internal coordination.
• High standard of integrity and accountability, given the role's financial and compliance exposure.