Procurement Officer I at IITA - International Institute of Tropical Agriculture

Duties

• Assist in the development and maintenance of documented standards for procurement governance and procurement processes, which result in value for money outcomes and minimize procurement risk.
• Assist the procurement management to develop and maintain organizational procurement capacity by providing training and support to staff with regard to procurement processes and governance.
• Provide operational support and advice to procurement management and staff in relation to procurement, contracting and contractor’s management.
• Establish and maintain a Contract Register of prospective, potential and existing sources of supply.
• Facilitate and coordinate best practice tendering and contracting.
• Review tender documents for compliance with standards.
• Assist with the preparation of tender recommendation for approval under delegated authority.
• Assist with the preparation of tender recommendation for approval.
• Review proposed contract documentation and prepare contract documents for approval.
• Utilize Risk Management skills to ensure contractors and suppliers always have appropriate insurance/Work Cover/bonds.
• Manage contracts assigned to ensure compliance with specifications and service, quality and delivery standards.
• Facilitate expenditure reviews to identify opportunities to add value through improved procurement.
• Develop and maintain a reporting system, which measures the contribution of the procurement processes.
• Promote excellent customer service. Identify, review and implement strategies to improve service, quality and efficiency.
• Maintain strong team relationships among colleagues and community groups, on a formal and informal basis across all levels.
• Ensure the security of the department properties and assets, and maintain a commitment to the care of all properties and assets.
• Perform any other job-related task as may be assigned by the Supervisors.

Qualifications

• B.Sc / HND in Purchasing and Supply or related field with a minimum of four (4) years’ experience performing similar role in a well-structured environment. Possession of CIPSMN is an added advantage.

Competencies:
The ideal candidate must:

• Have good communication skills (writing, reading, and speaking).
• Have ability to use basic Microsoft software (word, excel, PowerPoint).
• Have ability to use Oracle Application.
• Have good interpersonal skills.