Procurement Officer at Human Capital Partners (HCP)

JOB SUMMARY

The role holder is responsible for evaluating suppliers, products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient and of high quality.

RESPONSIBILITIES

• Provide support to the ED/ COO in developing the Authority’s procurement strategies.
• Support the implementation of the Procurement unit’s policies, systems, and procedures necessary for the effective functioning of the Company.
• Contribute to the development and revision of procurement policies and procedures; develop standards and criteria for the evaluation of goods, services, and supplier capacity.
• Improve the efficiency of the procurement processes by supporting the establishment of necessary measures to automate and optimize all processes within the organization.
• Ensure proper application of procurement procedures is adhered to whilst creating awareness of these procedures and verifying that they have been complied with.
• Provide support to various requisitioners in preparing specifications of goods and services; propose product substitutions consistent with requirements to achieve cost savings.
• Collaborate with the requesting unit to review, develop, or update tender documents where applicable (e.g., Invitations to Bids, Requests for Proposals, Expression of Interests and Requests for Quotation) based on the nature of the requirements and cost of procurement involved.
• Design or review and maintain comparative table templates to analyse financial and technical aspects of bids, drafts summaries of evaluation and reports from tendering processes for approval by relevant authorities.
• Liaise with the ED/COO to establish approaches for negotiating and coordinating all phases of negotiations with all concerned parties, including the negotiation of disputes arising from contracts.
• Maintain comprehensive procurement files, including solicitations, proposals, evaluations, award documents, official contracts, and correspondence on all procurements.
• Act as a focal point for the identification and monitoring of procurement-related risks in relevant risk registers and provides guidance on all relevant procurement matters.
• Liaise with the legal team to ensure all contractual agreements are adequately reviewed and are void of liabilities that have a negative impact on the Authority.

REQUIREMENTS

• First degree in a related discipline from an accredited university.
• Minimum of seven (7) years cognate experience.
• Experience in coordinating high-value complex multiple procurement programmes related to infrastructure projects will be an advantage.
• Relevant professional qualifications/ certifications - Certified Purchasing Manager, etc. is desirable.
• Excellent oral and written communication skills.
• Excellent negotiation and people management skills.
• Excellent analytical skills.
• Highly organized and extremely detailed orientation.
• Proficiency in the use of Microsoft Office tools.