Procurement Officer at Givanas Cosmetics NIg Ltd

Job Summary

• Conduct market research to identify suppliers who can meet the GC quality standard and negotiate long term call off agreements and to source potential suppliers.
• Manage the contract tender process of various procurements of goods, services or work projects.
• This will include; sourcing of suppliers, creation of input and agreement of specification, preparation of tender documentation, liaison and coordination with suppliers to clarify requirements, coordination and evaluation of bids, seek appropriate approval, direct negotiation, agreement of contracts, management and closure for the GV.
• Other procurement tasks as directed by line management.
• To ensure the procurement process is undertaken in line with company policies and principles.
• To support the Head of Supply Chain, senior leadership at post and across the network, to achieve financial compliance and integrity.

Roles and Responsibilities

• Delivering a Quality Service (Customer Focus) – 35%
• Carry out procurement function for Givanas Cosmetics
• Ensure internal control procedures are followed
• Support Budget Monitors for payments
• Create requisitions for goods and services from agreed supplier list
• Work with the Contract Manager & Procurement Hub/CPG on contracts
• To ensure the procurement process is undertaken in line with company policies and principles.
• To support the Head of Supply Chain, senior leadership at post and across the network, to achieve financial compliance and integrity.
• Collaborating and Partnering (Working with Others) – 20%:
• Responsible for procurement at the GC liaising with stakeholders both internal and external to ensure the following:
• Resolving Invoices on hold
• Ensure goods received not invoiced (GRNI) are reconciled
• Creation, maintenance and update of distribution sets (DS)
• Creation and updating of supplier maintenance forms
• Lead on Procurement returns to the Centre for post
• Point of contact for Budget Monitors and Suppliers at post on procurement issues and guidance
• Delivering at Pace (Problem Solving) – 10%
• Filing of all procurement paper work for audit purposes.
• Carry out weekly prism housekeeping.
• Track monthly spend on imprest and verify all account codes for each purchase to Accounts Department.
• Delivering Value for Money (Delivering Results) – 35%
• Ensure the delivery of the Purchase 2 Pay (P2P) process at GC.
• Quality checks
• Consistency checks
• Maintain records of suppliers and documentation
• Perform Supplier yearly market testing
• Lead procurement of capital expenditure at GC, which includes generators, vehicles and other assets.
• Resolve vendor grievances and claims
• Any other responsibilities assigned by the Head of Supply Chain.

Essential Qualifications, Skills and Experience

• B.Sc. in Accounting, Business Administration, Finance or related field
• Previous procurement/contract management experience in a structured organisation
• Previous financial management experience
• Proficient in English.

Required Competencies:

• Collaborating and Partnering
• Delivering Value for Money
• Managing a Quality Service
• Delivering at Pace.