Procurement Officer at Domeo Resources International (DRI)

Main Functions

• The Procurement Officer is responsible for sourcing, purchasing, and managing the supply of materials, equipment, and services required for the company's operations and construction projects.
• The role involves ensuring goods and services are acquired at competitive prices, in the right quantity and quality, and delivered on time, in line with company procurement policies.
• The ideal candidate must have strong negotiation skills, attention to detail, and a good understanding of procurement processes and vendor management.

Role Responsibilities
Sourcing and Purchasing:

• Receive and review purchase requisitions from departments and project sites.
• Identify and source reliable suppliers, vendors, and contractors for required materials and services.
• Obtain quotations, compare bids, and recommend the most suitable and cost-effective suppliers.
• Prepare and issue purchase orders in line with approved requisitions and budgets.
• Follow up with suppliers to ensure timely delivery of goods and services.

Vendor Management:

• Develop and maintain a database of approved and qualified suppliers.
• Evaluate supplier performance based on quality, pricing, delivery, and reliability.
• Negotiate prices, payment terms, and delivery schedules with suppliers.
• Build and maintain strong, professional relationships with vendors.
• Resolve supplier disputes, delivery issues, and quality concerns.

Contract and Compliance Management:

• Assist in preparing and reviewing supply contracts and service agreements.
• Ensure all procurement activities comply with company policies, approval limits, and applicable regulations.
• Maintain accurate procurement records, including quotations, purchase orders, and contracts.
• Ensure proper documentation to support audits and financial reviews.

Inventory and Logistics Coordination:

• Coordinate with the Stores team to monitor stock levels and anticipate material needs.
• Ensure timely delivery of materials to project sites and company locations.
• Verify that goods received match purchase orders in quantity, quality, and specification.
• Coordinate transportation and logistics for procured items where required.

Cost Control and Financial Coordination:

• Monitor procurement costs and identify opportunities for cost savings without compromising quality.
• Work with the Finance team to ensure timely processing of supplier invoices and payments.
• Track procurement spending against approved budgets.
• Prepare periodic procurement and expenditure reports for management.

Technology and Reporting:

• Maintain digital procurement records, trackers, and supplier databases.
• Use procurement or ERP software to process requisitions, orders, and reports.
• Prepare accurate data summaries and reports using spreadsheets and presentation tools.

Key Performance Indicators (KPIs)

• Timely procurement and delivery of materials and services.
• Cost savings achieved through effective negotiation and sourcing.
• Compliance with procurement policies and approval procedures.
• Quality and reliability of suppliers and delivered goods.
• Accuracy and completeness of procurement records and reports.
• Minimal project or operational delays caused by procurement.

Qualifications and Requirements
Education and Certifications:

• Bachelor's degree or HND in Procurement and Supply Chain Management, Business Administration, Purchasing, Engineering, or a related discipline.
• Professional certification such as CIPS, NIPSS, or a recognised supply chain qualification is an added advantage.

Experience:

• Minimum of 3–5 years of relevant experience in procurement, purchasing, or supply chain operations.
• Experience in a construction, engineering, or retail environment is an added advantage.
• Proven experience in supplier negotiation, vendor management, and purchase order processing.

Skills:

• Negotiation: Strong negotiation and cost-reduction skills.
• Analytical Ability: Ability to compare quotations, analyse costs, and make sound purchasing decisions.
• Organisation: Excellent planning, time management, and follow-up skills.
• Communication: Good verbal and written communication and interpersonal skills.
• Integrity: High level of honesty, transparency, and ethical conduct in all purchasing activities.
• Attention to Detail: Accuracy in documentation, specifications, and record keeping.
• Technology: Proficiency in Microsoft Office (especially Excel) and experience with ERP or procurement management systems.
• Problem-Solving: Ability to resolve supply challenges and work under pressure to meet deadlines.