Procurement Officer at Domeo Resources International (DRI)

Reports to: General Manager / Finance Manager

Role Summary

• The Procurement Officer is responsible for managing the sourcing, purchasing, and inventory of all goods and services required by the hotel.
• This role ensures that all departments receive quality supplies and equipment in a timely and cost-effective manner.
• The ideal candidate should have prior experience in hotel procurement, strong negotiation skills, and the ability to maintain supplier relationships while ensuring compliance with hotel policies and industry standards.

Role Responsibilities
Procurement Oversight:

• Source and purchase quality goods and services, ensuring cost-effectiveness and timely delivery.
• Maintain and update a database of approved suppliers and vendors.
• Negotiate contracts, pricing, and payment terms with suppliers to secure favorable deals.
• Review and analyze purchase requisitions for accuracy and completeness.

Vendor and Supplier Management:

• Build and maintain strong relationships with reliable suppliers and service providers.
• Conduct vendor evaluations and performance reviews periodically.
• Ensure supplier compliance with hotel standards and legal requirements.
• Handle disputes or non-performance issues with vendors swiftly and professionally.

Inventory and Stock Control:

• Monitor stock levels and place orders to avoid shortages or overstocking.
• Work closely with the storekeeping team to ensure proper storage and inventory tracking.
• Implement inventory control systems to manage usage and reduce waste.

Coordination and Communication:

• Liaise with kitchen, housekeeping, maintenance, and other departments to understand their procurement needs.
• Communicate procurement timelines and delivery updates to relevant stakeholders.
• Collaborate with the finance team on budget alignment and invoice processing.

Compliance and Documentation:

• Ensure all procurement processes adhere to internal policies and regulatory standards.
• Maintain accurate and up-to-date procurement records, contracts, and reports.
• Generate regular procurement reports for management review.

Qualifications and Requirements

Education and Certifications:

• Bachelor’s Degree or HND in Procurement, Supply Chain Management, Business Administration, or a related field.
• Professional certifications such as CIPS or equivalent are an added advantage.

Experience:

• 2 - 5 years experience in procurement or supply chain management, preferably in the hospitality industry.
• Proven ability to manage multiple sourcing categories (e.g., food and beverage, housekeeping supplies, equipment).

Skills:

• Procurement and Supply Chain Knowledge:
  • Deep understanding of sourcing strategies, supplier negotiations, and contract management.
  • Familiarity with hospitality industry procurement standards and vendor networks.
• Inventory and Cost Management:
  • Proficient in tracking stock levels, managing reorder points, and reducing waste.
  • Budget-conscious with the ability to find cost-effective alternatives without compromising quality.
• Communication and Negotiation:
  • Excellent communication skills for dealing with suppliers and internal teams.
  • Strong negotiation skills to secure favorable pricing and terms.
• Organization and Time Management:
  • Ability to prioritize procurement needs across various departments.
  • Capable of handling urgent procurement requests with minimal delays.
• Technology and Reporting:
  • Proficient in procurement software, inventory management systems, and Microsoft Office (Excel, Word).
  • Accurate in preparing procurement reports and documentation.