Procurement Officer at Dogan's Sugar Limited

Key Tasks and Responsibilities

• Reviewing, comparing and analysing products and services to be purchased.
• Managing inventories, maintaining accurate purchase, and pricing records.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Maintaining good supplier relations and negotiating contracts.
• Works with vendors to schedule shipping and delivery times.
• Enter order details (e.g. vendors, quantities, prices) into internal databases.
• Receive orders, verify that the correct items and amounts have been delivered, and properly store the material.
• Verify current inventory levels and keep records to prevent inventory gaps.
• Verify that product information, shipping information, cost and delivery dates are all correct before obtaining authorization to place an order.
• Evaluates the quality and appropriateness of supplies and equipment; conducts cost/quality comparisons prior to submitting requests to the General Coordinator.
• Confers with officials from all facility units to determine purchasing needs and specifications.
• Research, evaluate prospective suppliers, maintains contact with vendors regarding orders and merchandise, new products, market conditions, and trends; coordinates purchasing from on-site vendors not associated with university procurement operations.
• Receives, inspects, and distributes merchandise to appropriate individuals; files damage claims with freight companies or vendors.
• Maintain updated records of purchased products, delivery information and invoices.
• Coordinate with warehouse staff to ensure proper storage.
• Working to improve purchasing systems and processes.
• Ensuring that all procured items meet the required quality standards and specifications.
• Perform other task as assigned.

Competency and Technical Skills Required

• BSc degree in or business administration or supply chain management
• Proven working experience as a Purchasing officer.
• Good and Vast Knowledge of procurement processes, policies and procedures.
• Talent in negotiations and networking.
• Aptitude in decision-making and working with numbers
• Proven experience managing supply chain operations.
• Experience using supply chain management software and tools, including Oracle etc.
• In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Highly organized and detail-oriented.
• Excellent analytical and problem-solving skills.
• Good time management and organizational skills.