Procurement Officer at AMO Farm Sieberer Hatchery Limited

Job Purpose

• Responsible for overseeing and managing the procurement process within the company. This role involves sourcing suppliers, negotiating contracts, purchasing goods and services, and ensuring cost-effectiveness, quality, and compliance with company policies and regulatory requirements.

Roles and Responsibilities
Sourcing Suppliers:

• Identify potential suppliers and conduct market research to assess their capabilities, pricing, and quality.
• Develop and maintain a qualified supplier database.
• Collaborate with the sourcing team to evaluate and select suppliers based on predefined criteria.

Vendor Negotiations:

• Negotiate contracts and agreements with suppliers to secure advantageous terms and conditions.
• Ensure that procurement contracts comply with legal and regulatory requirements.
• Work with the legal department, if necessary, to review and finalize contracts.

Purchase Order Processing:

• Create and manage purchase orders for goods and services.
• Verify purchase requisitions for completeness and accuracy.
• Ensure timely approval and processing of purchase orders.

Cost Control:

• Monitor and analyse procurement costs and trends.
• Identify cost-saving opportunities without compromising quality.
• Negotiate bulk purchase discounts where applicable.

Quality Assurance:

• Collaborate with quality control and assurance teams to ensure that procured goods and services meet established quality standards.
• Address and resolve quality issues with suppliers promptly.

Inventory Management:

• Coordinate with the inventory management team to ensure that stock levels are maintained within defined parameters.
• Monitor inventory turnover and obsolescence.
• Implement inventory control measures to minimize losses.

Compliance:

• Ensure compliance with company procurement policies and procedures.
• Stay informed about relevant industry regulations and ensure adherence.
• Assist in audits related to procurement activities.

Reporting:

• Generate and analyse procurement reports to track key performance indicators (KPIs).
• Prepare regular reports for management to review procurement activities, cost savings, and potential risks.

Supplier Relationship Management:

• Cultivate and maintain strong relationships with key suppliers.
• Address supplier concerns and resolve issues promptly.
• Evaluate supplier performance regularly.

Sustainability and Ethics:

• Promote sustainable procurement practices and ethical sourcing.
• Consider environmental and social responsibility in procurement decisions

Education Qualification

• BSc / HND in Accounting, Business Administration or any other related course

Required Years of Experience:

• At least 2 years of experience in procurement or a similar procurement leadership role within the agricultural or feed Production.

Required Skills and Competencies:

• Strong understanding of procurement strategies, supply chain management, and market dynamics
• Analytical mindset with the ability to make data-driven decisions.
• Familiarity with industry regulations and quality standards.
• Demonstrated ability to lead and inspire a procurement team.
• Excellent communication and interpersonal skills, with the ability to work collaboratively with other departments and stakeholders.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Strong analytical and problem-solving skills.
• Ability to work independently and as part of a team.
• People and time management
• Report writing and presentation
• Protection of Confidential Information
• Excellent relationship management skills

Expected Behavioral Competencies:

• Resourcefulness
• Dependability
• Passion
• Integrity
• Promptness
• Accountability