Procurement Manager at Slum2School Africa

• The Procurement Manager plays a critical role within Slum2School Africa, serving as both a strategic and operational leader responsible for the efficient, transparent, and cost-effective sourcing of goods and services across the organization. This role functions as a key partner to the leadership team, ensuring that procurement systems and processes effectively support program delivery and organizational growth.
• The Procurement Manager is a highly organized and analytical professional with strong negotiation, vendor management, and process optimization skills. The role requires the ability to drive cross-functional coordination, manage procurement priorities, and strengthen internal systems to enhance efficiency, accountability, and impact across all operations.

Key Responsibilities

Strategic Procurement & Execution

• Serve as a strategic advisor on procurement planning and resource allocation across programs and departments.
• Develop and implement procurement strategies aligned with organizational goals, donor requirements, and operational needs.
• Coordinate and track procurement plans, ensuring timely execution of purchasing activities.
• Support budgeting processes by providing procurement forecasts and cost optimization strategies.

Procurement Operations & Process Management

• Oversee end-to-end procurement processes, including requisitions, vendor selection, purchase orders, and delivery tracking.
• Ensure compliance with organizational policies, donor guidelines, and regulatory standards.
• Maintain accurate procurement documentation, contracts, and records for audit readiness.
• Identify operational bottlenecks and implement improvements to procurement workflows and systems.

Vendor & Stakeholder Management

• Source, evaluate, and onboard vendors in line with quality, cost, and ethical standards.
• Build and maintain strong supplier relationships to ensure reliability and value for money.
• Lead negotiations to secure favorable pricing and service agreements.
• Collaborate with internal teams, partners, and stakeholders to align procurement priorities with program needs.

Organisational Coordination & Reporting

• Coordinate procurement activities across departments to ensure alignment with organizational priorities.
• Prepare procurement reports, dashboards, and insights for leadership decision-making.
• Support audit processes and ensure timely reporting for donor-funded projects.
• Monitor procurement performance and provide data-driven recommendations for improvement.

Process Optimization & Continuous Improvement

• Identify inefficiencies and lead initiatives to improve procurement systems and productivity.
• Support the development of SOPs, templates, and tools to standardize procurement processes.
• Monitor market trends, supplier performance, and pricing to inform strategic decisions.
• Implement best practices in procurement, ensuring transparency, accountability, and sustainability.

Key Requirements

• Bachelor’s degree in Supply Chain Management, Business Administration, Procurement, or a related field (Master’s degree is an added advantage).
• 4–7 years of experience in procurement, supply chain management, or operations, preferably in a nonprofit or development sector.
• Proven experience in managing procurement processes, vendor relationships, and cost optimization strategies.
• Strong negotiation, analytical, and problem-solving skills.
• Excellent organizational, planning, and communication skills.
• High level of integrity and attention to detail.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Passion for social impact, education, and community development.

Key Performance Indicators

• Cost Efficiency: Achieve measurable cost savings through strategic sourcing and negotiation.
• Procurement Timeliness: Ensure timely delivery of goods and services.
• Vendor Performance: Maintain high-performing and reliable supplier relationships.
• Compliance Rate: Ensure adherence to procurement policies and donor requirements.
• Process Efficiency: Improve procurement turnaround time and workflow effectiveness.
• Audit Readiness: Maintain complete and accurate documentation with minimal audit issues.