Procurement Manager at Save The Children

Job Ref: 210003MQ
Team / Programme: Supply Chain
Grade: 2
Employee Status: Permanent
Contract Length: Open ended
Reports to: Head of Supply Chain
Staff reporting to this post: Procurement Coordinators (X2)

Child Saveguarding

• Level 3: The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

Role Purpose
The Procurement Manager is responsible for managing the Procurement of programmatic and non-programmatic goods and services. S/he:

• Ensures that all of our goods and services are procured in accordance with the timescales set and agreed with programme staff and SCI’s systems, policies and procedures, to support our programmes to deliver outstanding results for children
• Ensures that “value for money” is achieved through competitive and transparent Procurement processes.
• Provides technical and strategic support to our national/ area/ field offices to increase Procurement capacity and to achieve the operational goals of the Country Supply Chain team.

Key Areas of Accountability
Strategy:

• Develops and implements the country Procurement strategy aligned to regional and global Procurement priorities with the aim of delivering value for money to our donors, quality goods and services to our beneficiaries and exceeding our operational KPIs.
• Manage and communicate with senior internal stakeholders to promote the role of the Procurement function, to drive best practices and operational efficiencies for the benefit of the country.

Team Management:

• Structure and implement a Procurement organisational structure in line with the target Procurement Country Office operating model to ensure teams or individuals are separately focused on management, sourcing and buying as discrete capabilities within the team.
• Provide leadership and management to Procurement team and functional leadership to Procurement staff at Area Office/ Field Office
• Oversee the implementation and monitoring of all Procurement processes to ensure compliance to procedures and timely delivery of goods and services.
• Deliver training to country office Procurement staff using the Procurement Essentials certification training materials and being responsible for ensuring that all people doing Procurement are adequately trained.

Sourcing:

• Develop, maintain and deliver the rolling Sourcing Pipeline.
• Work with internal stakeholders to understand future demand for programmes and internal office / functional needs and to forecast future demand.
• Advocate across the organisation for effective planning of Procurement needs at the proposal stage.
• Plan the team’s activities to run proactive sourcing procedures (tenders, quotations) to meet project future demand. 
• Deliver and/or oversee sourcing procedures to sign contracts and Framework Agreements suppliers that meet our business requirements and deliver value for money. 

Buying:

• Oversee all operational Procurement activities ensuring that we are receiving, validating and processing purchase requisitions in line with business requirements. 
• Oversee single and simple quotation processes with suppliers and issuing of purchase orders and contracts. 
• Ensuring the tracking of Purchase Orders from issuance to order fulfilled
• Liaise with relevant internal departments and programmes to ensure that order fulfilment is on time and in line with expectation.
• Deal with operational challenges around deliveries and payment and escalate to relevant departments.

Governance:

• Implement and ensure compliance to our Procurement Policy, Procurement Manual and established Procurement Procedures
• Set a strong tone from the top that fraud is unacceptable
• Ensure that we are using recognised systems and processes including ProSave

Systems, Tools and Processes:

• Accountable for ensuring Catalogue Management / Contract Terms & Pricing Management is carried out by the Procurement Team.
• Accountable for ensuring Supplier Enablement activities are carried out so that as many suppliers as possible transact with SCI through the Ariba Network.
• Drive adoption & performance / compliance of the ProSave system.

Behaviours (Values in Practice)
Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity

Qualifications

• Minimum requirement is MA / MSc / MEng / MBA; Procurement, Supply Chain, Logistics, or related fields and Membership of the Chartered Institute of Procurement & Supply (CIPS) UK or equivalent professional certification.

Experience and Skills:

• Proven and significant experience in Procurement and contract management, including an ability to review Procurement demands and trends, and to develop Procurement strategies. 
• Minimum of 8 years of relevant experience working in logistics or Procurement, with in depth experience vis-à-vis the entire Procurement lifecycle.
• Sector experience in NGO/UN system in Nigeria is preferred but strong commercial sector candidate with a demonstrable interest and passion of the NGO sector will be considered. 
• Experience with Strategic Sourcing, developing Category Strategies and running complex tenders.
• Strong experience in some of our key programmatic categories (Supply Chain, Construction, Humanitarian Goods, Education Supplies, Medicines) or indirect categories (External Workers/Consultancy, IT, Property etc.). 
• Willingness to undertake field travel as required and work in difficult environments according to travel environments
• Excellent oral and written communication skills; Fluency in spoken and written English
• Desirable: Procurement systems experience

Additional Job Responsibilities:

• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.