Procurement Manager at International Medical Corps

Location: Maiduguri, Borno

Job Purpose

• Under the supervision of the Supply Chain Coordinator, the Procurement Manager will design an effective supply chain program to promote quality programming in the region.
• He/she will lead the IMC Supply Chain operational support structure, committed to providing reliable and timely program activities support, evaluating the types of market available within Nigeria, and determine what this markets can offer in terms range of materials supplies, products and services.
• The position will determine the geographical distribution and nature of the local markets, analyze human resources available to support the supply chain and come up with supply chain ‘best’ practice of other organizations operating in Nigeria that can be mirrored as per of benchmarking.

Main Responsibilities

• To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

Procurement (Local and Global):

• Ensure the day to day coordination of the procurement teams to promote the timely supply of goods and services for program support;
• Enforce adherence to IMC standard operating procedures in the procurement of goods and services;
• Streamline procurement activities by making sure requisite tools that handle an effective procurement are used in various levels of supply chain activities;
• Upgrade IMC procurement tools and templates and seek management’s approval when necessary;
• Identify gaps and bottlenecks in the supply chain management procedures and suggest remedies for corrective measures when necessary;
• Enforce the use of procurement tracking system by various departments and share updated versions during Senior Management Meetings and other periodic review sessions when necessary;
• Coordinate with Operations, Medical Coordinators and Pharmacy staff to provide updated information about medical commodities, WASH materials and other program support materials for timely use and develop mitigation plans for bottleneck and commodities supplies & delivery;
• Mentor and provide capacity building support to procurement staff and other relevant employees where applicable for efficiency in the supply chain team and reinforce teamwork with other program staff;
• Participate in project planning meetings to help identify challenges and capacity issues with program staff for timely intervention and solutions to procurement related problems;
• Monitor program requests and required purchase requisitions to make sure respective coding are done in line with budgets, respective project activities and assigned grant codes;
• Ensure new staff receive appropriate inductions on procurement systems and processes for newly hired staff when necessary;
• Lead and coordinate all global procurement and remain the country focal point person on global procurement;
• Establish and maintain good contacts with suppliers, government offices, UN agencies and other NGOs with regards to logistical matters;
• Establish Blanket Purchase Agreements (Long term frame-work agreements) for a main supplies and services awarded/updated accordingly at an appropriate time.

Communication:

• Proactively convey procurement progress updates to the appropriate senior logistics personnel and all relevant parties, anticipating any future risks, issues or key developments that the wider team should know;
• Ensure liaison and the role of focal person between appropriate senior logistics personnel, the logistics support staff and program staff including Global procurement team at Head Quarters;
• Share key Project / local process messages with the logistics support staff, as well as proactively provide feedback to appropriate senior logistics personnel on behalf of the procurement team.

Capacity Building:

• Organize capacity building sessions for in house trainings, mentoring and distant trainings via Skype with the supply chain staff;
• Provide career paths for logistics support staff when necessary through frequent capacity need assessments.

Code of Conduct:

• It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any suggested activities then you have an obligation to report.

Qualifications
Skills and Competence:

• Bachelor Degree in Business Administration or Logistics or Purchasing and Supply or Finance (desired). Certification in Humanitarian Logistics Supply Chain (desired if no academic degree in logistics),

Experience:

• Extensive experience (4 to 6 years) in humanitarian logistics management within the field of supply chain management (procurement, tendering, contracting, clearance, transport, warehousing, etc.), distribution support,
• Proven record on the ability and experience of the management of Procurement at a senior level

Competency:

• Commitment and demonstrated skills to build staff capacity in the areas of Procurement management, supervision and monitoring.
• Strong organizational and problem-solving skills with analytic approach.
• Strong interpersonal, management and leadership skills. Experience in remote management.
• Ability to work in participatory manner with staff to assess needs, implement and monitor activities.
• Ability to integrate and work well within multiethnic and multicultural team.
• Ability to work in harsh conditions, often in remote areas,
• Some record of experience with donor (especially, OFDA, ECHO, DFID, BPRM, UN-Agencies specific procedures,
• Ability to work in harsh conditions, often in remote areas,
• Proficiency with MS Word and Excel.
• Fluent English Written and Spoken

Supervisory Responsibility
Mission Procurement staff (Procurement Officers - Procurement Assistant)

Prevention of Sexual Exploitation and Abuse:

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
• Any other duties that may be assigned from time by supervisors

Compliance & Ethics:

• Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.