Procurement & Logistics Support Officer at WaterAid

Team Description 

• We have recently completed our 2023-2028 country programme strategy which sets a 5-year building block towards delivering a more influencing led programme over a 10-year horizon. 
• This new country strategy rather than reflect a progression from previous country programme strategies, outlines key shifts in focus required to catalyse change and achieve maximum impact for our work in Nigeria.
• The People and Organisational Development (POD) department focuses on performing a catalytic role in supporting the rest of the Country Programme in effectively and efficiently delivering the strategic goals. 
• The spheres of support include human resources management; general office management and administration; procurement; security, safety, and travel management. 
• The OD remit include ensuring effectiveness to the country programme organisation structure, effective management of change processes and ways of working (systems and processes, etc).

Job purpose

• The post holder will provide support to Procurement and Logistics processes in the Country Programme.

Accountabilities

Procurement Support:

• With guidance from the Procurement and Admin Officer, ensure efficient procurement of goods and services in a manner that demonstrates highest standards of accountability, value for money and in line with procurement best practices, WaterAid and grant donor funding regulations.
• Build and maintain effective collaboration with the Finance and IT team to ensure timely processing of payments to vendors and service providers.
• Support the Procurement and Admin Officer to evaluate performance of vendors, 
  consultant and service providers; Conduct staff satisfaction survey of hotels, car hire, travel 
  agents and other service providers on an annual basis and make recommendations to the 
  Head of People and Organisational Development accordingly
• Support the Procurement and Admin Officer in other duties as required. 

Logistics Support:

• Work in close collaboration with the Security and Logistics Manager in selecting fit for purpose venues for meetings, trainings, away days , workshops and other CP events;
• Support all aspects of the organization of meeting events including supporting with budget development by providing current prices for goods and services.
• Support the Security and Logistics Manager in obtaining supporting documents from staff and vendors.
• Raise payments relating to logistics.
• Follow up with finance to ensure all payments raised are successfully processed.
• Support the Security and Logistics Manager in other duties as required.

Person specification

Essential criteria:

• Completion of a 4- year undergraduate degree course in Administration or Business or any related Social Sciences field
• Excellent verbal and written communication skills.
• Proficiency in the use of the Microsoft suite of computer applications: MS Word; MS Excel, internet, and email.
• Demonstrate the right personal attitude and responsible work ethic
• Sufficient attention to detail is required to do work of a clerical nature.
• Ability to manage sensitive information of a confidential nature.
• Strong time management skills, and ability to prioritise multiple, competing tasks, sometimes under pressure.
• Excellent customer centric approach, ability to provide consistently high quality service to a diverse range of customers-internal and external.
• A background in accounting or demonstration of strong numeracy skills will be an advantage.
• Experience in Procurement and Logistics in an INGO is an advantage
• Commitment to WaterAid’s values and a working style that reflects these