Procurement Assistant at IITA - International Institute of Tropical Agriculture

Duration: 6 months’ renewable          

Slot 2 Positions

DUTIES:

• Maintain accurate and precise records, ensure activity tracking, and demonstrate methodology.
• Work cross-functionally with IITA colleagues to ensure requirements for all areas are met effectively and on time.
• Assist in developing and maintaining documented standards for procurement governance and processes, resulting in value for money and outcomes and minimizing procurement risk.
• Ensure on-time delivery, challenge non-compliance in areas of responsibility, monitor and update purchase order progress reports
• Monitor and track daily/weekly supplier deliveries by liaising with the Shipping Office, IITA Limited staff, and the Receiving section of the Stores.
• Develop and maintain a reporting system that measures the contribution of the procurement processes.
• Promote excellent customer service, identify, review, and implement strategies to improve service, quality, and efficiency.
• Maintain strong team relationships among colleagues and community groups, both formal and informal, across all levels.
• Assist in reviewing tender documents for compliance with stipulated standards.
• Manage contracts assigned to vendors/contractors to ensure compliance with specifications, service, quality, and delivery standards.
• Work in line with SOP 16 and CGIAR No 6 and mapping out tracking strategy or methods by hierarchy or position, value, criticality, and importance.
• Facilitate expenditure reviews to identify opportunities to add value through improved procurement techniques.
• Ensure the security of the department property and assets and maintain a commitment to the care of all property and assets.
• Ensure active involvement in the procurement of cloud storage system.
• Attend to vendors/visitors, moving procurement payment memos to FD for payment process, issuing POs to vendors, and providing customer service to all categories of internal and external customers.
• Assist the Support office in organizing work schedules, meetings, seminars, and workshop
• Assist in raising of Requisition (internal & RFP).
• Perform any other job-related duties as may be assigned by the Supervisor.

QUALIFICATION:                        

• National Diploma in Procurement and Supply Chain Management, Business Administration or related field with a minimum of two (2) years’ experience performing similar role in a well-structured environment. Experience in agricultural-related domain is an added advantage.

COMPETENCIES:

• The ideal candidate must:
• Have strong negotiation and time management skills, creative thinking and risk management skills.
• Have understanding of the supply market intelligence, familiarity with technology and system for procurement.
• Have the ability to collaborate effectively and perform metric analysis.

Closing Date: 16 October 2024