Procurement Assistant at Bayshore Technologies Limited

Job Summary

• The procurement Assistance will support the procurement and supply chain function by assisting with sourcing, vendor management, purchasing processes, documentation, and contractual activities, ensuring procurement requirements are met efficiently and in line with company policies.

Key Responsibilities

• Assist with sourcing and evaluating suppliers based on quality, cost, delivery timelines, and other procurement requirements.
• Support the preparation and processing of purchase requisitions, purchase orders, quotations, and other procurement documentation.
• Maintain accurate and up-to-date records of suppliers, quotations, purchase orders, contracts, and procurement transactions.
• Assist in managing vendor and contractual relationships to support procurement activities.
• Follow up with vendors on orders, deliveries, outstanding documentation, and payment-related requirements.
• Monitor supplier performance and escalate issues relating to quality, delivery, pricing, or compliance.
• Assist with obtaining and comparing quotations to support cost-effective purchasing decisions.
• Ensure procurement activities comply with approved company procedures and relevant requirements.
• Liaise with internal departments to understand their procurement needs and ensure timely fulfilment.
• Assist with vendor onboarding, evaluation, and periodic performance reviews.
• Support the review and renewal of vendor contracts and maintain a database of contract expiry dates.
• Prepare procurement reports and provide relevant updates to the Supply Chain/Procurement Manager.
• Perform other procurement and supply chain duties as assigned.

Qualifications and Requirements

• Bachelor’s Degree or HND in Supply Chain Management, Procurement, Business Administration, or a related field.
• 1- 2 years’ experience in procurement, supply chain, purchasing, or a related role.
• Good knowledge of procurement processes and vendor management.
• Good negotiation, communication, and interpersonal skills.
• Strong attention to detail and ability to maintain accurate records.
• Good organisational and time-management skills.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Ability to work effectively with vendors and internal stakeholders.
• Ability to work independently and as part of a team.

Key Competencies:

• Procurement and sourcing
• Vendor management
• Negotiation skills
• Contract administration
• Communication and interpersonal skills
• Organisation and attention to detail
• Analytical and problem-solving skills
• Integrity and professionalism.