Procurement & Administration Executive at Safety Consultants and Solutions Provider Limited

Key Responsibilities
Procurement Management:

• Manage end-to-end procurement processes including sourcing, evaluation, and purchasing of goods and services
• Identify, evaluate, and maintain relationships with suppliers and vendors
• Obtain and compare quotations to ensure cost efficiency and value for money
• Prepare purchase orders and ensure timely delivery of goods and services
• Monitor supplier performance and ensure compliance with procurement policies.

Financial & Cost Control Support:

• Assist in budget preparation and cost tracking for procurement activities
• Ensure proper documentation of all procurement transactions
• Support invoice verification and payment processing in collaboration with finance
• Conduct price analysis and support financial decision-making.

Administrative Duties:

• Provide general administrative support to ensure smooth office operations
• Maintain accurate records of procurement and administrative activities
• Manage office supplies, inventory, and asset registers
• Support internal reporting and documentation requirements.

Vendor & Stakeholder Management:

• Liaise with suppliers, contractors, and service providers
• Negotiate pricing, terms, and delivery schedules
• Ensure adherence to contract terms and service agreements

Reporting & Compliance:

• Prepare periodic procurement and administrative reports
• Ensure compliance with company procurement policies and procedures
• Maintain audit-ready records for all transactions.

Requirements

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field
• 3–5 years’ professional experience
• Strong understanding of procurement processes and cost control
• Experience in procurement, administration, or supply chain roles is an advantage
• Proficiency in Microsoft Excel and other MS Office tools
• Strong negotiation, analytical, and organizational skills
• High level of integrity and attention to detail

Key Competencies:

• Procurement & vendor management
• Financial awareness and cost control
• Administrative efficiency
• Negotiation skills
• Record keeping & reporting
• Time management.