Procurement & Admin Lead at Quest Oil and Engineering Services Limited

Job Summary

• Serve as an SBU strategic leader and responsible for developing and implementing a wide range of Admin and procurement policies and initiatives that align with the company's overall business goals.
• Responsible for ensuring efficient and cost-effective procurement processes, and maintaining a streamlined administrative framework.

Key Duties & Responsibilities:

• Analyze and identify the procurement needs of the entire business group and supervise the purchasing of products, goods, and services.
• Develop and implement cost-effective procurement strategies, policies, and procedures to optimize cost-efficiency and quality.
• Source, negotiate, and manage vendor contracts, due diligence, and ensure favorable terms and conditions.
• Monitor supplier performance and compliance with contractual agreements
• Manage budget, identify opportunities for cost, control/savings, and enhance process improvement in procurement
• Ensure compliance with relevant regulations, standards, and laws
• Develop and implement risk mitigation strategies and monitor industry trends and developments.
• Oversee the Company’s Administrative tasks, including general office management, and fleet management.
• Facilities management, Asset management, and Office supplies procurement
• Maintain an efficient record-keeping system for corporate documents and policies.
• Develop and implement administrative procedures to enhance operational efficiency
• Handle third-party contract negotiation and management

Minimum Job Requirements

Education/Certifications:

• Bachelor's degree in Business Administration, Management, Finance, or a related field is required. A Master's degree in a relevant discipline is preferred.
• Certified Procurement Professional (CPP) or similar procurement certifications.
• Project Management Professional (PMP) certification or equivalent.

Experience:

• Minimum of 8-10 years of progressive experience in procurement, administration and facilities management.
• Experience in a managerial or leadership role, preferably overseeing a team or department.

Knowledge, Skills, and Abilities:

• Strong negotiation and vendor management skills.
• Excellent written and verbal communication skills.
• Proficiency in project management and relevant software/tools.
• In-depth knowledge of administrative operations, facility management, and office supply procurement.
• Ability to work collaboratively and lead cross-functional teams.
• Knowledge of relevant regulations and industry best practices.
• Demonstrated excellence in managing projects.
• Ability to multi-task and prioritize accordingly.
• Ability to work independently along with strong team skills.
• Exceptional people skills
• Must be results-oriented.