Plant Secretary at International Breweries

The key role of this position is to provide administrative support in an effective and efficient manner to the Plant Manager and other staff as may be required.

Key Outputs and Responsibilities:

• Prepare professional correspondence, reports and documents under the direction of the plant manager
• Receive, direct and relay telephone, email, general correspondence and other incoming information to the right people in an efficient and timely manner
• Organize and coordinate meetings, conference and travel arrangements
• Arrange internal meetings and take minutes where needed
• Stakeholder management and Maintaining company reputation with Vendors and external stakeholders
• Generate invoices and follow-up on payment defaults
• Generate payment documents
• Maintain schedules and calendar of the plant manager
• Ensure that all office equipment, are in working order and that proactive maintenance is routinely carried out to avoid disruption to service
• Receive visitors into appropriate meeting rooms and ensure their comfort and convenience
• Undertake any other duty and ad-hoc responsibilities appropriate to the post as requested by Management

Key Attributes and Competencies:

• Self-motivated and able to work with minimal supervision, proactively seeking guidance, clarification and feedback
• Sound written and oral communication
• Drive and resilience
• Ability to self-manage within a pressurized working environment.
• Innovative approach with an attention to detail
• Decision-making skills
• Planning and organizational skills
• Honesty and integrity
• Applied strategic thinking
• Proactive and motivated initiator
• Team player and leader
• Good understanding of SAP to raise Purchase requisition and generate Good Receipt Note
• Knowledge of VPO will be added advantage

Minimum Requirements:

• At least a first degree from a recognized university
• A minimum of 3 years' experience in administration and facility/office management
• Effective decision-making skills
• Proficiency in the use of MS-office tools i.e. Excel, Word and Power-point